Title IV Financial Aid Satisfactory Academic Progress

  • The Financial Aid Sufficient Progress Policy applies to undergraduate and graduate students enrolled in the university.

    1. Financial Aid Satisfactory Academic Progress (SAP): To be considered in good financial aid SAP standing, graduate students must maintain a 3.0 CGPA, must successfully complete (pass) at least 67 percent of the cumulative number of their registered credits at IUP, and must complete their degree requirements within an established time frame of no longer than 150 percent of the published length of the program.

      Students’ SAP is measured for each academic year at the end of the spring semester (corresponding with the end of the spring payment period), after grade processing has been completed. This measurement determines if students have met the required CGPA, have passed a sufficient percentage of credits, and time frame completion in order to be eligible for Title IV funding in future terms.

      Students are notified of their financial aid suspension status via email and USPS direct mail when a completed Free Application for Federal Student Aid (FAFSA) for the upcoming academic year is on file in the Financial Aid office. Students are also able to review their SAP status on their MyIUP account.

    2. Financial Aid Suspension: When students who do not meet CGPA and have not successfully passed the sufficient number of credits, all Title IV aid for that student will be suspended beginning with the next semester of attendance.

      A student who is in this financial aid suspension status, however, will be reviewed at the end of the next semester of attendance to evaluate if the percent of progress and CGPA are met. If the percent of progress and CPGA are achieved, then the student’s Title IV financial aid suspension will be rescinded beginning with the next semester of enrollment.

    3. Time Frame for Degree Completion: In addition to meeting the 67 percent of progress and CGPA requirements, students must complete their degree requirements within an established time frame of no longer than 150 percent of the published length of the program. Since enrollment status may vary from term to term, the maximum period for degree completion is measured in terms of credits attempted at IUP plus any transfer credits. Part-time and full-time students are treated equally under this policy. For example, undergraduates should complete the requirements for a bachelor’s degree at the point of having 180 registered credits at IUP (150 percent of the published length of the program).

    4. Appeal Process: Students who have special circumstances, beyond their control (such as medical emergencies or death of a family member), which cause them to not make SAP, may submit a written appeal to the Financial Aid Appeals Committee for consideration of reinstatement of Title IV aid eligibility. However, a special circumstance does not guarantee an exception to the financial aid SAP regulations. Students who exceed the 150 percent credit guidelines due to change of major or double majors may also submit a written appeal.

      The written appeal must specifically outline the reason(s) for the progress deficiency and identify what has changed to allow the student to make SAP by the next evaluation. The appeal must contain sufficient documentation to substantiate the reason cited for lack of progress for instance, supporting documentation from a healthcare provider that clarifies the student’s health situation, an obituary, and/or letters of support from relevant professional individuals (not related to the student) are all acceptable forms of documentation. Letters from third party individuals must be on letterhead and contain a hand-written signature. Electronic signatures are not accepted.

      For students who do not appeal or who are denied an appeal for a semester, an appeal for reinstatement of Title IV aid for a subsequent semester will be accepted for review.

      After reviewing the written appeal of a student in financial aid suspension, the Financial Aid Appeals Committee may decide to reinstate Title IV financial aid eligibility for specific periods of the next financial aid award year.

    5. Reinstatement of Title IV Aid Eligibility: In order for students to reestablish eligibility to receive Title IV financial aid, one of the following must occur:

      1. Students must meet the minimum requirements for SAP (at least 67 percent cumulative percent of progress, meet the CGPA requirement (2.0 UG or 3.0 GR), and the time frame for degree completion).

        OR

      2. The Financial Aid Appeals Committee must approve the student’s written appeal (based on documented circumstances).

    6. Treatment of Transfer Credits, Audits, Incompletes, and Other Grades:

      1. Transfer Credits: All transfer credits that students transfer into IUP are taken into consideration as part of their attempted and passed credits for purposes of measuring SAP percent of progress as well as time frame for degree completion.

      2. Audits, “S,” and “U” Grades: Because course audits, “S,” and “U” grades carry no credits, they are not reviewed or counted for SAP progress purposes.

      3. Incompletes: Designations of “I,” “L,” “R,” and “*” are treated as credits attempted/zero credits passed, thus have no effect on CGPA. However, these designations are treated as non-completed (attempted) credits and have an impact in the calculation of the percent of progress measure and time frame for degree completion. (Note: The “*” is an administrative symbol indicating that a grade was not submitted at the time of grade processing.)

      4. F” Repeat with Replacement: An “F” repeat with replacement is treated as credits attempted/credits passed/with the quality points (QP) of the new grade replacing the 0.00 QP of the original “F” grade. An “F” repeat has a positive effect on the CGPA, but represents an additional number of credits attempted in regard to the percent of progress and time frame for degree completion measurements.

      5. “D” Repeat with Replacement: Repeated classes that are “D” replacements to a student’s record are treated as credits attempted/zero credits passed/with the quality points (QP) of the new grade replacing the 1.00 QP of the “D” grade. A “D” repeat with replacement may improve a student’s CGPA, but represents an additional number of credits attempted in regard to the percent of progress and time frame for degree completion measurements. Note: No “D” grade is recognized in IUP graduate work. See Grading System.

      6. Repeats with Averaging: Courses that are repeated with averaging count as credits attempted/credits passed with the quality points for the class averaged into the CGPA. The maximum time frame for degree completion may be impacted by repeat with averaging classes. Note: Graduate students are limited to one course C/F repeat. See Course Repeat Policy.

      7. Withdrawals: Designations of “N,” “W,” “Q,” “WP,” or “WF” are treated as registered credits/zero credits passed/no effect on CGPA. Any type of “W” designation is treated as noncompleted (attempted) credits in the calculation of percent of progress and time frame for degree completion measurements.

      8. Pass/Fail Grades: Pass grades are treated as registered credits/credits passed/no effect on GPA. Fail grades are treated as registered credits/zero credits passed/with zero QP averaged into the calculation of GPA. Note: Pass is used for thesis/dissertation only. See Grading System.

      9. Noncredit Courses: Noncredit classes, such as those with Continuing Education Units (CEUs), are not used in measuring sufficient progress, since these classes cannot be applied toward degree requirements and no financial aid may be received for enrollment.

      10. Institutional Credits: Institutional credits are counted as registered credits/credits completed. The QP for the course is not averaged into the student’s overall GPA.

      11. Fresh Start Program/Canceled Semester: Students readmitted under the Fresh Start Program, or who have had a canceled semester, must still meet the financial aid qualitative and quantitative SAP requirements (using all previously enrolled semester data). Federal regulations do not permit the financial aid office staff to remove or ignore any academic statistics. Note: Canceled semester does not apply to graduate students.