Once you know that an event is to take place, a planning committee needs to be organized.
Committee members should have an interest in your event and should include people from across campus. (This could include food service, facilities, security, maintenance, printing, marketing, etc.) Recruitment for committee chairs, if the event is large enough to warrant this, should be done with the program elements and responsibilities in mind. The committee chairs should be allowed to select members of their committees. Again, timing is an issue, and committees need adequate time to prepare and plan.
The president has initiated the event and
defines the event.
Examples include Faculty Forum, Holiday Cards, dinners at the Executive Residence, private lunches and dinners in the Suite, PSAN, Presidential Retreats, State of the University Address, PAAC, all of President Driscoll’s events
Major university event
A universitywide event whose target audience
encompasses many cross sections of the university community. The president is
in attendance or is a major participant of the event.
Examples include the brunch for Family Weekend, Hilda Richards Award Presentation, Punxsutawney Ribbon Cutting, Pittsburgh East Open House, Holiday Tree Lighting, Holiday Open House, IRCC Meetings, Council of Trustees Meetings, Crimson Huddle, December Commencement
Reception, New Faculty Orientation, Freshman Convocation, Faculty Receptions, Welcome Receptions
It is a university event that is smaller in scope than a
universitywide event (see above), and the target audience is a more defined group of
individuals. The president is/is not in attendance.
Examples include Cogswell Rededication, Museum Gala, Search Committees, Foundation Events, Women’s Consortium Reception, Alumni Cornfest, NCATE Celebration, Senator White event, AAC Meeting, McNairs Scholarship Event, Alumni Reunion Weekend, ECOB Business
Not a university event, but the Office of University
Events has been asked to oversee or make recommendations, often because the
president will be in attendance.
Examples include Rotary Club Reception/Dinner, Dana Henry’s workshops, Jimmy Stewart Museum Gala, IUP Women’s Club events, Chamber of Commerce After Hours, Leaders Circle (President’s Medal of Distinction)