Update an Existing Event

If a published event needs to have some of its information updated, you can edit the event.

If any of your upcoming events are being postponed or canceled, and those events are on your website's calendar, please edit the event following this procedure.

There are two ways to start editing an existing event. Do not try editing the event from the Web browser. Always edit the event from the “Events > [your unit name]” folder in the CMS work area:

  • Edit from the calendar itself by double-clicking within the little blue box containing the event name, which will reopen the Edit Event window. When you do this, don't click again. After a moment, the editing window will open.
  • You can also edit an existing event by scrolling to the bottom of the calendar window, where all events for that calendar are listed (just like regular Web content). Clicking on the name of the event lets you see its contents. Choose Edit to update the event's description Choose the Edit button at top (see image) to update the event's description—the text that appears when “more” is selected from the Events webpage calendar.

If you are asked if you want to edit just this event or the series, it's always best to choose the series, as this will update all instances of the event.

When finished, click the Save button. (Clicking Edit Properties lets you change the summary, which does not appear with the description, but is useful for Web search results.)

Remember, do not choose the Cancel button when editing an existing event! This will leave the event in a checked-out state. Always Save the event, even if you made no changes.

Note: Although it is possible to open an event for editing by double-clicking on the staging Events page in the Web browser itself (when in Calendar view), this is not recommended as changes do not appear to be saved. Always edit events through the CMS workarea.

Postponed or Canceled Events

Do not delete the calendar event or make a new version of it. Instead, edit the original by double-clicking directly on the event in the CMS workarea calendar. (Learn more about this.)

  1. Add CANCELED, POSTPONED, or RESCHEDULED to the beginning of the title.
    • Note: the university style is to spell CANCELED with one “L”.
    • Use all caps; for example:
      CANCELED - Model Rocketry Meeting
  2. Add a brief explanation above the first paragraph. For example:
    • This meeting has been canceled.
      Join us for the first meeting of the...
    • This meeting has been postponed. The new meeting date will be announced soon. (Or) The new meeting date is May 7.
      Join us for the first meeting of the...
  3. Don't change the existing date, time, or taxonomy.
  4. Click the Save button to submit the update for publishing.

If a postponed event is rescheduled for a new date, you should create a new event for it, but still keep the original edited event.