Before Deleting, Do a Link Search

  • Before deleting a webpage or a downloadable file, it’s best to make sure that no other pages on the IUP site are linked to it. If they are, and the page or file is deleted, the link will become dead. You can find all pages that have quicklinks to your page by performing a link search.

    If you want to create new web pages, repurposing an old page is preferable to deleting it and making a new one, as a page can have its content and title changed, and even be moved to a new folder if needed. That way, people following a bookmarked link to the old page will still end up in the general area they expect, instead of receiving a “page not found” error.

    Similarly, replacing an existing file means that you can avoid having to update any links that lead to that file.

    How To Do a Link Search

    Note: This should be done on both the page layout and the main content block on that page.

    1. Be sure to first note the ID number of the page layout, content, or file on which you are searching (whichever you want to delete). 
    2. Link Search iconIn the CMS folder, click once on the page layout, content, or file, but do not open it for editing. Look for the Link Search icon at the top (chain links). Click the icon once .  
    3. It’s best to not perform any other work in the CMS work area while the link search is running. It is also recommended that you do not surf the IUP website on Staging, as this will be very slow and will slow down the search. However, the search should not take more than a minute.
    4. When complete, you will receive results—either “zero results found” or a list of content blocks that have quicklinks to this content. “Zero results found” means there is no IUP content that links to this page.
    5. For other results, you will see one or more links to content blocks. Clicking on the first link will show you that content. You can then mouse over the links to locate the link that needs to be edited, looking for the ID number of the item you want to delete.
      • If there are several results to the link search, the most efficient way to handle this is to first confirm that the results content block actually has a link. If so, click on the Properties tab of that content block and look for the Path (its location within the CMS folders). Highlight and copy the path, pasting it into Notepad or another text editor. Then copy and paste the content title. You now know exactly where that content block is located within the CMS.
      • Next, click the Back Arrow on that window’s toolbar. This will take you back to the list of results, and you can move on to the next link. By following this procedure, you won’t need to repeat the link search for that item. 

      Content blocks for which you are a maintainer can be edited and updated normally to remove or relink the links. Files such as PDFs can be replaced following this procedure. For pages outside of your area, you can either send a message with details to that area’s web maintainer(s) or to the Digital Team. See the list of web maintainers (login required).