Fall 2001

  • Introduction

    The Student Employment Center is pleased to provide you with its first edition of the office’s newsletter. This newsletter is aimed to serve both student employees and student employee supervisors. Once each semester (October and February) a newsletter will be produced that will include information about student employment and other related topics.

    As an introduction, I would like to provide you with a little history about the Student Employment Center. I’ll keep it brief. Beginning in the summer of 1998, the Office of Career Services initiated the Student Employment Center. It was part of the Federal Work Study Program’s Job Location and Development program (JLD). The office’s primary function was to enable students to locate off-campus part-time and seasonal employment opportunities to assist in funding their educational expenses.

    Since then, the Student Employment Center has expanded its services to include a much larger community. We now post both off-campus and on-campus job vacancy announcements and, this past summer, we added the Learning Center Work Study Program to our list of services.

    Students seeking part-time employment may access a listing of available jobs by doing any of the following: asking to review the employment binder located in the Student Employment Center (302 Pratt Hall, Office of Career Services), reviewing the bulletin board located outside of the office, picking up an actual print out (located outside of the office and in the Lobby of Clark Hall), or by accessing the on-line job listing at: http://www.iup.edu/studentemployment/ (24-hour accessibility).

    The learning experience gained as a student employee is invaluable. While becoming a part of the University family that provides services to university customers you are also gaining life-long work skills that increase your chances of success at IUP. In addition, these same skills will assist in preparation for your future career.

    The learning experience gained as a student employee supervisor is also invaluable. Touching the future of a student assistant can be very rewarding. As you will see in a later article in this newsletter, your professional guidance will impact the student for a lifetime.

    The Student Employment Center recognizes both the efforts of student employees and student employee supervisors. We encourage you to take advantage of the opportunities that we make available throughout the year. If you are a student employee, we hope that your experience here at IUP is a positive one and that you take with you the knowledge and work experience that you gained while achieving your academic goal. If you are a student employee supervisor, we hope that your relationship with your student employee(s) is rewarding.
    Good luck to all. We hope that you enjoy the first issue of the Student Employment Center Newsletter.

    Tracy VanHorn-Juart, Coordinator
    Student Employment Center

    Contact Information

    Student Employment Center
    Indiana University of Pennsylvania
    302 Pratt Hall
    c/o Office of Career Services
    Telephone: 724-357-2235
    Fax: 724-357-4079
    Office Hours: M/R/F, 8:00 a.m. – 4:30 p.m. T/W, 8:00 a.m. – 8:00 p.m. While classes are in session.
    Office hours vary during semester breaks and during the summer. Please contact the office for hours of operation during these times.
    e-mail: tracyvan@grove.iup.edu
    Web address: www.iup.edu/studentemployment/


    Tracy VanHorn-Juart, Coordinator
    Sabrina Smith, Graduate Assistant
    Jaime Maudie, Office Assistant
    Enjoy your Thanksgiving Break!! November 17 – 25, 2001. Classes resume on Monday, November 26 at 8:00 a.m.

    In This Issue

    New Eyes: A Challenge
    Did You Know
    Improve Your Chances
    Dear Nora Knowledge
    News from Student Payroll
    Student Employment Trivia 
    National Student Employment
    Answers to Trivia Contest


    New Eyes: A Challenge to All Office Professionals

    Most of us have been working at our professions for many years. Many of us have developed routines, procedures, and methods for accomplishing the many tasks we are asked to perform. Most of these routines, procedures, and methods work quite well and most of us are comfortable with them. But . . . now, here is the challenge . . . would you consider changing your routine, procedure, or method? But why should you? The saying, “If it’s not broken, don’t fix it,” comes to mind, doesn’t it?

    Suppose you could find a better way to do your routine, procedure, or method? Would you be willing to try?
    But where do you find this new way?
    Why not try new eyes?
    Where do we find the new eyes?
    What about your student assistant?
    One of the most valuable assets to our offices is our student assistant. Given the opportunity, he or she often provides us with a “new eyes” view of what we do.
    How, though, can you best supervise your student assistant so that both of you benefit? Much depends on how we view the student assistant. Do we view the person as an asset that can become more valuable to us? Or do we view him or her as a necessary evil? How can we help our student assistant to truly become our assistant, or do we remain feeling like a babysitter?

    Let’s bring on some “new eyes” and view our student assistants as some super student supervisors do. Here are some suggestions from those supervisors that have helped them cultivate their “valuable assets”:
    • “Assign them projects that belong to them and that they are responsible for from start to finish. This lets them take ownership of what they do.”
    • “Treat them as you would want to be treated – professionally.”
    • “Never talk down to them.” Remember, most of us, “at their age, were already running an office.”
    • “Ask them to do a chore; don’t demand.”
    • “Always say ‘please’ and ‘thank you’ and provide feedback to them.”
    • “Give them an environment of respect and encouragement” and an opportunity to help you view your chores through those “new eyes.”
    • “Never tolerate tardiness or allow student assistants to ignore their work schedule or to produce below-quality work.”
    Just as their faculty members touch the future of our students, so should you, as their supervisor. A former student assistant said that as a student worker, he didn’t understand my strict rules for projects he did until after he graduated into the “real” world. I can remember times when he would say, “I just don’t understand what the big deal is in folding a letter ‘just so.’ ”
    I would like to share with you something he wrote me recently that shows what a big impact a supervisor can have on these valuable assets:
    “Looking back over my time at IUP, other than the coursework, I can honestly say that nothing was of greater benefit to me than my job in the office. It taught me leadership, responsibility, dedication . . . I am still using what I learned in that office.”
    “People that do things right the first time get noticed.”
    “I have found that people love quality work . . . show someone that type of quality work and you will make a name for yourself and you will benefit.”
    And he added, “It is important to see the work that the students do as making a difference for them personally and for the university . . . without student workers, things would not get done. Take pride in that. They are part of a larger picture.”
    Are we ready to use “new eyes” to view our student workers? Can we help them as they help us?
    Take the challenge and use your “new eyes”!
    Cheerfully submitted by
    Sally Weimer
    Office of Fiscal Affairs
    108 Clark Hall
    (with lots of helpful suggestions from Evon McCoy and Terry Rittenberger!!)

    back to top 

    Did You Know…

    …that you can have your IUP e-mail account messages forwarded to your external e-mail accounts such as hotmail or yahoo?
    Yes, that’s right! Log on to www.iup.edu/email
    and follow the Directions provided. It’s as easy as 1-2-3!

    Improve Your Chances for A Successful and Satisfying College Experience: Fall CUSP (College Undergraduate Success Program)!

    Submitted by Dr. Carmy Carranza
    Director, Learning Center
    • Are you finding it difficult to keep up with your work?
    • Are you in danger of receiving a D/F report at midterm?
    • Are you facing the threat of academic probation?
    • Would you like to do better, not just keep from failing?
    You still have some options for pulling yourself together this semester:
    The Learning Center is offering a second round of 1-credit courses in Educational Planning (LRNC 150) that will take place during the last six weeks of the semester. This course is part of the College Undergraduate Success Program (CUSP) and is designed to help you understand the higher education experience, maneuver in the system, find and use resources, understand policies and procedures, manage your time wisely, set goals, and make wise decisions. The emphasis is on success in this semester as well as planning for getting the next semester underway with academic improvement.

    Ten sections of LRNC 150 Educational Planning are scheduled to begin on October 29. You may also be interested in a one-credit course in Learning Strategies (LRNC 160). Two sections are available during the last six weeks of the term and several sections will be available for the Spring Term. These are each one-credit courses and will meet three times a week for six weeks.
    To register for Educational Planning (LRNC 150) or Learning Strategies (LRNC 160), please contact the Learning Center office in Pratt 203, 724-357-2729.

    back to top 

    Did you remember to register…for the workshop on “Would You Do Business With You?”

    Monday, October 22, 2001, 2:45 p.m. – 4:30 p.m. Location: Hadley Union Building, Program Lounge.
    This workshop is guaranteed to be interactive, fun, and motivating. The speaker, Ms. Pamela Schuck, is no stranger to IUP. She has delivered many customer service related presentations to various IUP groups, and each one has proved to be motivational and rewarding.
    All student employees and student employee supervisors are invited. If you have not registered but would like to attend, please contact the Student Employment Center to see if there are seats available!

    Dear Nora Knowledge

    Dear Nora,
    I am a senior and have been a student employee for my entire four years at IUP. How can I show my student employment experience on my resume so that prospective employers know that I have developed good work skills?
    -Resume Builder

    Dear Resume Builder,
    Like most of us, you’ve probably gained many skills that you’re not even aware of through your student employment experience. Identifying these skills can be difficult, because most people tend to think of them as nothing special. However, at the very least you’ve developed assets such as good work habits, meeting the expectations of your supervisor, and the ability to respond effectively to clients.
    Your first step should be to develop a comprehensive list of all the duties and responsibilities you’ve had on your job, especially the ones you’ve enjoyed most. This will be very detailed, and some of the information will seem very routine and unimportant. However, this step is necessary so you can identify the skills and abilities that you want to “sell” to a potential employer in your field. With the “big picture” in front of you, you’ll have an easier time of incorporating your student employment into your resume.

    For example, you may decide that an ongoing project to track graduates in the department where you work provided a number of skills you want prospective employers to know about. Focus on that particular project in your resume, using strong descriptive words and results to explain what you did. The point is that you may not need to list everything you did on the job (especially if answering phones is not what you want to present to employers). Instead, you are selectively describing your experience to present your qualifications to potential employers. You might phrase your entry this way:
    • Managed department-wide project to track graduates’ employment for annual report
    • Tallied responses from over 1500 alumni
    • Researched data from other university sources
    • Made follow-up phone calls to graduates who did not respond to the survey
    • Set up and maintained database using Excel
    • Wrote section on Graduate Employment covering nearly 2000 alumni over a five-year period, for inclusion in department’s annual report to the Dean
    This sort of information will not only show that you have used organizational, oral communication, research, computer, and writing skills, but it will also demonstrate that you are dependable and can follow a task through to completion. While most employers are looking for specific skill sets, they also want to know that you have the personal qualities necessary to succeed on the job.

    A final reminder: You can also use your cover letter to provide more detail on specific points from your resume that are applicable to a particular job or organization. Also, you should be prepared to discuss these points in even greater detail during an interview. If you’re feeling a bit nervous about any aspect of your job search, the Office of Career Services can assist you with preparing your resume and cover letter, identifying potential employers, developing outstanding interview skills, or any other concerns you may have. Office staff members are available to help you in 302 Pratt Hall, or call 724-357-2235 to schedule an appointment.

    Good luck with your job search!
    Nora Knowledge

    back to top 

    News from the Student Payroll Office

    Submitted by Harriet Groomes, Supervisor of Student Payroll Services
    Web Time Entry
    We have just completed our first year of processing Student Payroll via web time entry. Implementation of this product has given student employees and supervisors a universal method for submission and approval of time. Students normally have until midnight the Monday following the end of the pay period to submit their time. The schedule may vary during a holiday period. Previously the majority of hourly student employees submitted their hours manually via optical scan timesheets. The product has been well received, and we are pleased with the success of this enhancement to our services.

    Permanent Address
    Using the Banner product, Web for Employees, you can update and change your permanent address. As a student employee you must always have an active permanent address; failure to do so has an effect on the payment of the taxes that have been withheld from your paycheck. For payroll tax purposes, the permanent address is defined as your residential voting address. In addition to changing an address on the web, student employees must contact Student Payroll Services to determine if the new address will result in a municipality change for which your local taxes are deducted. Student Payroll Services can be contacted via e-mail at stu-pay@grove.iup.edu, by phoning (724) 357-25ll, or at our counter located at B31 Clark Hall.

    Occupational Privilege and Social Security (FICA) Taxes
    All employees are required to pay a $10.00 occupational privilege tax (OPT) annually. At IUP, the tax is withheld when student employees have earned $2000. If you paid the $10.00 tax in 2001 and the tax was withheld by another employer, you must bring a pay stub showing the deduction. The staff of Student Payroll Services will place a block in your job record so that the tax is not withheld from your student payroll check. If you paid OPT at IUP and another employer has also deducted the tax, you will have to contact a taxing authority to have one of the payments refunded. Either employer cannot give the tax back to you once it has been submitted on your behalf. Effective July 1, 2000, the guidelines for withholding Social and Medicare taxes for student employees were
    changed. FICA taxes are no longer deducted during a period for which students are enrolled on at least a half-time basis. At IUP, half time is defined as six (6) credits for undergraduate students and four and one-half (4.5) credits for graduate students. If at any point during an academic term, (fall, spring, or summer) you are not enrolled for this minimum number of credits, the FICA taxes will be withheld.

    Student Payroll Services Web Site
    We invite you to visit our new web site at www.iup.edu/payroll/. Student employment eligibility guidelines, web time entry manuals, and forms are located at this site.

    back to top 

    Student Employment Trivia Contest

    By Melinda Skok
    1) List four ways that a student can access listings of available jobs for both on- and off-campus.
    2) When is Student Employment Appreciation Week?
    3) Where should a student go to determine if he or she is eligible for Federal Work-Study?
    4) Are on-campus jobs available to students who are not eligible for Federal Work-Study?
    5) What on-campus office houses the Student Employment Center?
    6) Who is the 2001 Student Employee of the Year?
    7) What are the office hours for the Student Employment Center?
    8) Once a student finds a job of interest, what is the next step?
    Answers may be found later in the newsletter.

    back to top 

    National Student Employment Week/Student Employee of the Year

    By Sabrina Smith
    Every year colleges and universities all over the country celebrate the importance of student workers during National Student Employment Week. IUP is no exception. For the past two years, the university has participated in this event to recognize the value of student employment and the importance of the work that student employees do.

    Part of Student Employment Week is the Student Employee of the Year award. This year the award went to Tiffany Falgione. Tiffany is a junior, majoring in business education. She is employed in the office of the Associate Dean, College of Health and Human Services, and was nominated for Student Employee of the Year by Dr. Kathleen Rourke and Ms. Teresa Swanderski.

    Tiffany’s outstanding performance as a student employee is exemplary. While maintaining a strong GPA, Tiffany managed to work three different jobs. To maintain all of these obligations is a testament to her reliability, Dr. Rourke explains. In addition, Tiffany always arrives to work early (even though she relies on public transportation.) Since Dr. Rourke is a new faculty member, Tiffany was able to assist her to such a degree that their office had little disruption. In addition, Tiffany was willing to work additional hours to make certain that the needs of the office and the new faculty member were met. Dr. Rourke wrote, “However, she NEVER complains about her circumstances and would willingly do more should she be asked.”

    Tiffany was selected out of a total of 19 nominees. She received a gift certificate of appreciation and a $250.00 gift certificate for the Co-op Store. Her nomination was forwarded to the Northeast Association of Student Employment Administrators to compete at the State level.

    The first runner-up for student employee of the year was Matthew Yoschak, Technology Services Center. The second runner-up was Andy Shean, Military Science Dept. Other nominees were: Mindy Bothell, Stacie Brendlinger, Carrie Bushman, Margaret Campbell, Amanda Chuba, Maria Corridoni, Rick Duffalo, Nichole Fest, Kelly Fisher, Jenn Gmitter, Kevin Grimm, Natalie Kubalek, Dunja Lund, Shavonne Southerland, Jennifer Weber, and Jennifer Zucco.

    The Student Employment Center congratulates all who were recognized for their outstanding contributions to the university.
    This year’s National Student Employment Week will be held April 7-13, 2002.

    Comments Section

    Since this newsletter is something brand new and as all new developments need feedback in order to grow, we would greatly appreciate if
    you would drop any comments you may have
    via e-mail to tracyvan@grove.iup.edu.
    Please tell us what you like or dislike, and share your ideas with us for future newsletters!
    Thank you!

    back to top 

    Upcoming Dates/Events…

    22 Workshop for student employees and
    student employee supervisors:
    “Would You Do Business With You?”
    31 Individual Course Withdrawal Deadline
    (W grade) – http://www.iup.edu/ursa
    17-25 Thanksgiving Recess
    1 Deadline for undergraduate students to apply for May 2002 graduation
    4 Holiday Tree-Lighting Ceremony – 5:30 p.m. – Sutton/Ackerman
    10 Last day of classes
    11-18 Final Exam Period
    16 December Commencement – 1:30 p.m. – Memorial Field House
    January - 2002
    16 Registration
    17 Classes Begin

    back to top 

    Answers to the Student Employment Trivia Contest

    1) Students seeking part-time employment may access a listing of available jobs by doing any of the following: asking to review the employment binder located in the Student Employment Center (302 Pratt Hall, Office of Career Services), reviewing the bulletin board located outside of the office, picking up an actual print out (located outside of the office and in the Lobby of Clark Hall), or by accessing the on-line job listing at: www.iup.edu/studentemployment/ (24-hour accessibility).
    2) The first full week in April: April 7 – April 13, 2002
    3) The Financial Aid Office
    4) Yes, although you must be eligible for Federal Work-Study, all students qualify for University Employment.
    5) The Office of Career Services
    6) Tiffany Falgione
    7) While classes are in session: M/R/F, 8:00 a.m. – 4:30 p.m. T/W, 8:00 a.m. – 8:00 p.m. Office hours vary during semester breaks and during the summer. Please contact the office for hours of operation during these times.
    8) Get in touch with the “contact” person to arrange an interview time.

    back to top 

    The office of the Vice President for Student Affairs has established an e-mail inquiry for students who need assistance with:
    Problems; need Answers to questions or Worries; or who need assistance identifying Solutions E-mail inquiries will be answered by the Assistant Vice President for Student Affairs or forwarded to the office that can provide information or assistance. The Student Employment Center wishes to thank all of the contributing writers. Your efforts are greatly appreciated. We also thank those who encouraged others to write. Thank you for taking time out of your busy schedules to assist the Student Employment Center in preparing student employees for success.