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“IUP Daily” and the “Beak” FAQ

  • What are “IUP Daily” and the “Beak”?

    IUP Daily is an electronic newsletter written by employees for employees. The Beak is a daily electronic newsletter for students. They are intended to be your tool for sharing events, achievements, and other news from your area, as well as for learning about what’s happening on the rest of the campus.

    Content for IUP Daily and the Beak comes from faculty and staff contributions to the IUP website. Complete web entries are available by following the links within the newsletters.

    How did “IUP Daily” come about?

    IUP Daily is one component of the University Advancement Division’s Strategic Communications Plan, launched September 1, 2009. The plan is aimed at increasing awareness within the university community of events, policies, issues, and developments.

    Can I unsubscribe to “IUP Daily” or the “Beak”?

    No. IUP Daily and the Beak are official university communication vehicles, no different from official memos, e-mails from the President, etc. There is no unsubscribe option.

    Why are you cluttering my inbox?

    Our intention is exactly the opposite. IUP Daily and the Beak may, in fact, decrease the number of global e-mails distributed. Some employees send individual global e-mails concerning university news, events, items for sale, etc. By offering a central location for that information, we hope to make many individual global e-mails unnecessary.

    Why should I contribute to “IUP Daily” and the “Beak” when I can send my own global e-mail?

    IUP Daily and the Beak posts each content item—ranging from news to a Bulletin Board post (house for sale, lost cat, etc.)—for five business days. Most employees avoid promoting their cause or event more than once or twice via global e-mail. Therefore, inclusion in IUP Daily or the Beak results in more days of exposure for an announcement than an individual global e-mail typically provides.

    Additionally, everything in IUP Daily and the Beak is posted on IUP’s website and made available via RSS (really simple syndication), which can provide exposure far beyond what an individual e-mail can achieve.

    How can I get an announcement in “IUP Daily” or the “Beak”?

    All items in IUP Daily and the Beak come from the IUP website. Items for the News, For Employees, and Faculty, Student, and Staff Stars sections come from unit (department, office, etc.) news posts. To have an item included, ask your unit’s web maintainer to post it, or go to your unit website’s News page and follow the “Suggest a News Item for This Page” link on the right side.

    To have an item added to the Central Calendar section, ask your unit web maintainer to post it on your website’s Events calendar and indicate “Central Calendar” as the taxonomy.

    To post an item in the Bulletin Board section, go to the IUP website’s Bulletin Board and follow the “Suggest a News Item for This Page” link on the right side.

    I tried to suggest a news item, but it wouldn’t work. Why?

    Some of the likely reasons it didn't work:

    • You are attempting this from home. You must be connected to the IUP network in order to suggest a news item. If you are off campus, you will first need to connect via the Virtual Private Network.
    • You are not using the correct user name and password. In most cases, you should use the user name and password you use to log into your computer on campus.
    • Your posting has not been approved at the unit level. After you suggest a news item, it goes to the approver(s) for your unit website. Only after that person approves it does it continue through the website’s workflow. You may wish to notify your unit approver when you submit an item for his/her approval. Find your unit’s web maintainers and approvers (login required).

    See How to Suggest a News Item for more information.

    Why are the newsletters distributed daily and not weekly?

    The IUP website includes contributions from roughly 170 unit websites. We find that there are sufficient news submissions to justify daily publications.

    No one is going to read these newsletters. Why are you sending them?

    Analytics show that about half of the IUP Daily audience is following links, or “clicking through,” in each issue to see full stories or listings. We expect that number to grow as people become more familiar with the publication and as faculty members who are out this summer return for the Fall semester.

    I would use the Bulletin Board to sell items, but I want to include photos. Why can’t you accommodate them?

    Currently, photos cannot be used in Bulletin Board items because of the time it would take to process photos for the web. You can, however, mention within your text that photos will be made available upon request. You can also include a link to additional information or photos in another location, such as the photo-sharing website Flickr.