Insert an Image on a Page

  • Adding images to your website is recommended, as it adds variety to your page. You can choose to place an image created by the IUP photographer or add an image to the library yourself. IUP images can be found in the Gallery subfolder in the Photographer folder.

    There are two ways to add an image to your page: under the Content tab or Metadata tab:

    • Place your image within the content (using the Library icon Library icon) if the image is only half the width of your page (see How to Size Images for the IUP Templates) or if you want to control where in your content block the image displays. This option gives you more control than in Metadata over the size and placement of your image.
    • Place your image in the Metadata if the image is the main artwork for your page, and you want it to span the entire width of your page. The full-size image will display directly beneath the headline. You do not have control over size or placement when using Metadata.

    Don’t Choose a Thumbnail

    Don't choose this boxAlways double-click the image title or the image itself.

    Never choose the little yellow box.


    Image file names that contain punctuation will not show up properly on the website!

    Be certain the file name does not contain commas, apostrophes, etc. before uploading the image.

    Use the Right Size for Your Image

    IUP webpages look best when you use images that are correctly sized to fit them.

  • Inserting an Image within Your Content

    1. Make sure your content is open for editing. Place the cursor at the beginning of the paragraph that you want the image next to. (Right before the first word on your page is typically best.)
    2. Click on the Library icon ( Library icon) and you will see the Library screen below: library
    3. Navigate to the folder containing the image you want to insert into your content.
    4. If you are in the correct folder, and you don’t see images displayed on the right side of the Workarea, make sure that you have selected Images on the drop-down at the top of the screen (other options are Files, Forms, Hyperlinks, and Quicklinks).
    5. Double-click the title of the image you want to place into your content, or double-click directly on the image. Double-clicking places the image into your content. (Note: Do not double-click on the little yellow box next to the image. This only places a thumbnail. If you actually want an image that small, then it needs to be resized on your computer and uploaded as a separate image.)
    6. Inspector icon in the formatting toolbar Click the image once, then open the Inspector by clicking the far-left icon on the Review tab of the formatting toolbar.
    7. After placing an image, it can be aligned in two ways: 
      1. (Preferred method)
        Click on the image, then open the Inspector from the Review tab on the formatting toolbar.
        1. Align options and the Alternative Text field within the InspectorChoose left- or right-aligned image.
        2. Edit the Alternative Text, if needed (see image at right). The alt text should describe what you see (“Healthcare--picture of Indiana Hospital”). This is required for accessibility reasons—the description will be read aloud by computer screen readers for people with vision impairment.

      2. Click on the image once to select it, then choose left- or right-aligned image from the Format tab on the formatting toolbar (see image below). Note: The image’s alt text will probably need to be edited, which can only be done through the Image Align options from the formatting toolbar full Inspector (see A.ii. above).

    Although there is an option to artificially adjust the image’s size, this should be avoided as the image can become pixelated or fuzzy. Remember that all images must be resized before uploading into Ektron, not from within Ektron. For similar reasons, please do not use the “Edit Image” option, either.  

    Moving an Image

    If the image is placed in the wrong location on the page, you will need to delete it and then re-place the image in the correct location. The alignment and alt-text editing process must then be repeated (step 7 above).

    Changing an Image

    To change the image from within the Inspector, click the image so that it is selected. In the Inspector window, click the blue Library icon, located to the right of the “Image Source” field. Choose the appropriate image from the library window. (As always, only double-click the image filename or the image itself. Do not double-click on the little yellow box.)

    The Inspector also shows what styles are being used in the content. When the Inspector menu is open, placing the cursor within any text will show what styles are applied, plus what other styles are available.

    Here’s how to add a quicklink to an image.

    Adding an Image through Metadata

    Some of the full-width images at the very top of pages are added through the Metadata tab.
    Note: Items added to a page’s Metadata will not appear, even in preview mode, until the page is actually published.

    To add an image through the metadata, follow this process:

    1. While editing your main content block for that page, click on the Metadata tab and scroll down to the very bottom, where you’ll see Image Data. Click on Edit. The Library Folder screen will come up. (See below.) library
    2. On the left side of the screen, navigate to the folder where the image is stored. Locate the image on the right side of the screen and double-click on the title, or double-click on the image itself (not the little yellow box next to the image). The image’s file name will then be added to the blank field, and the image will be added to your page at the top, between the headline and the start of the content.
    3. Known Issue! Images added this way may not appear on the webpage due to an Ektron glitch. If you’ve done everything correctly, but the image just won’t show up on the published page, you’ll need to add the image into the Content instead.