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Edit Content Through the Browser

  • Many of the web pages, or “content blocks,” for your site are already created for you. All you need to do is place your content into the empty blocks, or edit what is already there, whether published content or placeholder text.

    If these pages do not already exist or if you have used up the content already created for you, see the section How to Add Content.

    Follow this process to edit content using the Web browser:

    • Use the Web browser to navigate to the correct page. As you move your mouse over the content you wish to edit, you should see a green box around it. This indicates the content is checked in and available for editing.
    • Right-click within the green box, and a menu should appear. Below is a sample menu. The items in the menu will vary depending on the permissions granted to you, whether the content is available for editing, and other factors.

    Sample toolbar from webpage

    1. To edit the content, click the Edit button on the menu. The workarea will open, and an editing window will appear (see below).

      Editing Window
    1. You will then need to complete the following fields:
      1. Title Field: In the title field, located near the top of the screen, enter the title for your new content. This is different from the content headline (See Metadata/headline below)
      2. Content Tab: The Content tab is the main tab, and you should automatically be on this tab when you open the content for editing. Enter or edit your content here.
      3. Summary Tab: Select the Summary tab, and enter a summary of your content. The shorter the better (one short sentence), as the summary is displayed by a collection, list summary, and search results.
        For converted websites: Summaries must be entered on the page layout, not on the content.
    2. The following tabs are optional. Complete them if necessary:
      1. Metadata Tab: Select the Metadata tab, and enter a headline only if you want the headline to be different from the content title (the headline is the title of the page as it appears on the page—this will not affect the menu title, which is always the actual title of the page). If you do not enter a headline, the title of the page will appear as the headline.
        For unconverted websites: The metadata tab is also where you add a collection or extra content
      2. Schedule Tab: (Optional step.) It is recommended that you contact the Web Team if you think an item needs to be scheduled for a start and/or end date.
        Misuse of the Schedule tab can inadvertently cause broken links or items to not appear on menus. It is always preferable to just submit the item for publishing the day before it needs to go live, or to mark it for deletion when you want it to go away. Remember that it is far preferable to repurpose a page rather than deleting it—by turning one page into another, you will eliminate the chance of breaking a link from some other website.
      3. Comment Tab: (Optional step.) In the Comment field, you may enter any comments you have about the content. This step is purely for internal use and will only be displayed as commentary for the content’s history and archive. If you want to send a message to the Web Team about the page, please send an e-mail or make a phone call instead of placing a comment.
      4. Templates Tab (for unconverted websites only): Under the Templates tab, your selection will depend on what type of page you are working with. In most cases, you will use the “page” template, which should be the default setting. The “home” template is for your unit’s home page, and “toc” is for Table of Contents. The template controls how the page looks.

        Be very careful when changing a template on a published page! Existing links to that page may be using the old URL, and any such changes will not be noticed by people following those links. Contact the Web Team to ensure there are no problems with changing a page’s template, or for other possible solutions for what you want the page to do.
    3. After you have added the content, click the Check In button and preview the page in the Web browser. When you are satisfied with the content and have completed the other tabs, as necessary, click the button labeled Submit.

    Note: After you have added new content, make sure to add it into your menu. All HTML content should be included in a menu. See How to Work with Menus for more information. The content will appear on the website after it has been reviewed and approved by your content approver and the Web Team.