This document is available at http://www.iup.edu/page.aspx?id=4635. A PDF of the slides from this training session is also available.
Open up http://training.www.iup.edu/iuplogin/ in your browser, then add it to your favorites.
This session aims to help you
Ektron: a Content Management System, or CMS
CMS: an online system that lets us collect content (text and images) from all over the university and centrally control its presentation and publication.
IUP has undertaken a multi-year project to redesign and refocus the website around two major goals:
Admissions: Admit the most qualified students we can.
Retention: Help those students complete their degree.
Audiences for the IUP Website
Typical Questions Asked by Prospective Students and Their Parents
Typical Questions Asked by Current Students
Questions students probably don’t ask (at least not first thing)
Think from the audience’s perspective as you work. Help your audiences find the answers they need.
A series of approvals to make sure the new content is ready for publication.
Why are we doing this? Workflow will help departments, offices, and IUP better manage what goes on the website.
Ektron Author Workflow:
Ektron Approver Workflow:
Your unit’s criteria for approving content are up to you.
Web Team Criteria for Approving Content
Servers are the computers where our websites live.
Training server: http://training.www.iup.edu/. Available only on campus or by VPN. This is where we train.
Staging server: http://staging.www.iup.edu/. Available only on campus or by VPN. This is where we build the site.
Production server: http://www1.iup.edu/ (after the preview period, this server will move to http://www.iup.edu/) What the world sees when viewing the IUP website.
How do we get things out to the world?
Newspaper model, with this daily schedule:
How to Use the Workflow
A September 2007 survey of more than a thousand students, staff, and faculty revealed the number one complaint about our current website to be: “I can’ t find anything!”
Creating a new, audience-oriented organizational scheme for the whole site is an important part of the redesign.
Stamats has helped us create a new site map to help our focus audiences better find what they are looking for.
Each unit is asked to organize its content along similar lines. Your starter site already has a collection of standard folders available for your use. Use of these standard categories and labels will help our users find things more easily sitewide.
If you aren’t sure where something goes, ask! This is a great opportunity to slim down your websites.
Plan, then build. Your content inventory is your key planning document.
How to Put Your Content in the Right Place
Take a look at the sample content inventory (Download it onto your desktop). We’ll build the “About” section of this site.
Road map for building a section of a site:
Task 1: Log in, tour the site and Workarea
What’s the difference between the Workarea and the live site?
In the Workarea, you just see content. On the site, templates format your content to match the site’s look and feel.
While building your site, it helps to keep both the browser and the Workarea open.
Next: Find the Webology __ site in the browser and the Webology __ folder in the Workarea. That’s where we’ll build our site section.
How to Log in to Ektron
Login Page: http://training.www.iup.edu/iuplogin/
How to Access the CMS Using the Browser
How to Access the CMS Using the Workarea
Task 3a: Create pages, cut and paste content
How to Cut and Paste Content from Another Web Page
How to Add Content Using the Workarea
Style Guide for Content Contributors
Task 4: Add a Table of Contents
How to Create a Table of Contents
How to Preview Content
Task 3b: Add links and images
Best practice when working in Ektron:
How to Work with Links
How to Work with Images
How to Add IUP Stock Photography to Your Page
Task 5: Add a Summary, Address, and Hours
For each of your new pages:
How to Change a Page’s Summary
How to Work with Addresses
How to Work with Office Hours
How the menu system works
Task 6: Create a Menu for Your New Content
Guide: The Menu System
How to Add Items to or Edit a Menu
How to Create a Menu
Task 7: Add a Collection
How to Work with Collections
Log in to Staging
This is where you’ll build your site.
Task 8: Examine the Home Page
Guide: The IUP Templates
How to Add a Banner Image at the Top of Your Page
How to Work with News Items
How to Work with Events/Calendar
How to Add a Word-Processing Document
How to Add a Link to a File
How do you handle it all? Use fewer pages, at least for now.
Everything we did today is documented in the links on this outline. (Every one of those pages is printable, too.)
Don’t forget: Build your site on the Staging server: http://staging.www.iup.edu/iuplogin/
(You won’t be able to make changes to your unit site on Training. For the next week or more, you can work on the Webology __ site where you trained, just to practice, but those sites will be cleaned periodically for future training sessions.)
More help is available from the following sources:
Open Sessions: Fridays 10:00 a.m. – Noon, Suites on Grant Lower, Suite G41. (Just e-mail or call to let us know you’re coming.)
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