Indiana University of Pennsylvania
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records, including:
One of those exceptions permitted by FERPA is the release of Directory Information to parties outside the institution. Directory Information is defined as information which would not generally be considered harmful or an invasion of privacy if disclosed. The following Directory Information may be released by IUP without the student’s written permission:
The information above can be released without a student’s signature unless the student signs a Non-disclosure Form in the Registrar’s Office. The university is obligated to notify students annually that they have the right to withhold directory information. When a student signs a Non-disclosure Form, a “Confidential” flag appears on the student’s records in the database. NO information is to be released about that student unless the non-disclosure is rescinded in writing.
In most instances, all other student educational record information may not be released without written consent of the student, other than to school officials with a “legitimate educational interest”. This includes grades, social security numbers, ethnicity, ID number, academic progress, or any other non-directory information.
For additional information see the Registrar’s Office or call the Registrar’s Office at 724-357-2217.
When accessing an educational record, ask yourself:
Being a school official does not give you carte blanche access to all education records of all students. If you cannot answer “yes” to any of these questions above, YOU MAY BE IN VIOLATION. “School officials” include faculty, administration, and clerical and professional employees, including student workers.
In post-secondary institutions, once a student registers for class, regardless of age, the rights to the record no longer belong to the parents. FERPA does not prohibit release of information to parents of dependent students. However the problem is determining true dependency. Therefore, IUP considers all students to be emancipated and requires a student’s signature in order to release educational records (grades, class schedule, disciplinary status, enrollment verification, etc.) to parents.
If your office is in an open area:
Fraud, Waste, and Abuse Hotline
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1011 South Drive, Indiana, Pa. 15705 | 724-357-2100