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The mission of the Research Institute is to advance the research agenda and educational objectives of Indiana University of Pennsylvania by encouraging, promoting, conducting, administering, and supporting research in the natural sciences, mathematics, humanities, social sciences, education, health and human services, business, information technology, and other academic disciplines.

Grant and Contracts Coordinator/Administrative Assistant

(position posted in Indiana Gazette the weekend of 7/25/15)

Reports to the executive director of the IUP Research Institute (IUP RI) and serves as administrative support for the Grant and Contract Specialists (GCS). Exceptional communication skills are essential to successful interaction with administration, funding agencies, and researchers.


  • Coordinates and & schedules meetings.
  • Performs accurate and timely data entry for all proposal, budget, and award activity in the database.
  • Assists the GCS staff with facilitation and coordination of all research-related activities.
  • Prepares hard copy proposal packages ensuring compliance with IUP, IUP RI and agency guidelines and submits completed proposals in the most appropriate method. Attention to detail is critical.
  • Coordinates required signatures from IUP and/or IUP RI as required by internal documents, award documents, modifications, etc. This requirement includes monitoring the status of such documents and performing routine follow-ups to ensure timely completion.
  • Provides administrative support to GCS staff.
  • Drafts correspondence for the GCS staff.
  • Performs other duties as assigned.

Minimum Required Qualifications

  • Moderate to expert knowledge of Microsoft Office (Excel, Access, Word)
  • Excellent written and oral communication skills
  • Associate degree required, bachelor degree preferred or three to five years related experience
  • Prior research administration or related experience preferred
  • Experience with nonprofit organizations
  • Higher education experience preferred

Physical Requirements

  • Communicate effectively (orally and written) with a variety of individuals
  • Sit, stand, move around office and campus
  • Lift up to 20 lbs 
  • Manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary

Candidate must possess excellent organizational and interpersonal skills; excellent communication skills—both oral and written—and perform well in the interviews; ability to work independently as well as with others and be self-motivated.

For full consideration, submit cover letter, resume, and contact information for three professional references via e-mail to Please put “Grant and Contract Coordinator” in subject line. Review will begin immediately. No phone calls please.

The IUP Research Institute is an equal opportunity employer. 

  • IUP Research Institute
  • 1179 Grant Street, Suite 1
    Indiana, PA 15701
  • Phone: 724-357-2223
  • Fax: 724-357-7697
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 5:00 p.m.