IUP’s Purchasing Card program is designed to improve efficiency in the processing of high volume, low dollar purchases. The Purchasing Card must be used in lieu of a Purchase Requisition when the total cost of the commodities being purchased is $500 or less. The Purchasing Card is to be used for merchandise, not services. There are restrictions on the use of the card; for example, you cannot use the Purchasing Card to purchase gifts, food, or entertainment. Please refer to the Purchasing Card Policy Statementl for more details.
The Purchasing Card program will do the following:
- Reduce the use of departmental purchase requisitions and purchase orders in procuring appropriate items with a cost of $1,000 or less
- Eliminate the need for petty cash accounts held by departments
- Reduce paperwork and provide an additional avenue for procuring high volume, low dollar items
- Allow cardholders the ability to initiate transactions by telephone, fax, or Internet, within the limits of this policy
The Purchasing Card program is for official university purchases only.
Payments to vendors will be made via the Visa credit card system. Accounts Payable will make all payments to the issuing Visa bank.
Purchasing Card Help
For assistance with obtaining Purchasing Cards, address changes, department changes, cancellation of cards, and training sessions, contact Lora Lee Bertig (llbertig@iup.edu), Clark Hall, Room B31, 724-357-7701.
For assistance with monthly documentation, contact Ruth Houser (rhouser@iup.edu), Clark Hall, Room B25, 724-357-6242.
JP Morgan Chase Cardholder Support: 1-800-270-7760
Review and reconcile transactions. Purchasing Cards Documents and Forms
