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IUP’s Purchasing Card program is designed to improve efficiency in the processing of high volume, low dollar purchases. The Purchasing Card must be used in lieu of a Purchase Requisition when the total cost of the commodities being purchased is $500 or less. The Purchasing Card is to be used for merchandise, not services. There are restrictions on the use of the card; for example, you cannot use the Purchasing Card to purchase gifts, food, or entertainment. Please refer to the Purchasing Card Policy Statementl for more details.

The Purchasing Card program will do the following:

  • Reduce the use of departmental purchase requisitions and purchase orders in procuring appropriate items with a cost of $1,000 or less
  • Eliminate the need for petty cash accounts held by departments
  • Reduce paperwork and provide an additional avenue for procuring high volume, low dollar items
  • Allow cardholders the ability to initiate transactions by telephone, fax, or Internet, within the limits of this policy

The Purchasing Card program is for official university purchases only.

Payments to vendors will be made via the Visa credit card system. Accounts Payable will make all payments to the issuing Visa bank.

Purchasing Card Help

For assistance with obtaining Purchasing Cards, address changes, department changes, cancellation of cards, and training sessions, contact Lora Lee Bertig (llbertig@iup.edu), Clark Hall, Room B31, 724-357-7701.

For assistance with monthly documentation, contact Ruth Houser (rhouser@iup.edu), Clark Hall, Room B25, 724-357-6242.

JP Morgan Chase Cardholder Support: 1-800-270-7760

Review and reconcile transactions. 

Purchasing Cards Documents and Forms

Card Holder Quick Reference Guide-Updated 8-12 Document icon
Please use the PaymentNet website, www. paymentnet.jpmorgan.com, to review and reconcile transactions
Viewing Transactions for the Prior Cycle Period Document icon
Instructions for establishing query to view transactions from prior cycle period
Statement of Account Report Procedure - updated 8-8-12 Document icon
Revised instructions for downloading and printing statements
Commercial Card Cycle Dates, 2013 Document icon
Table showing billing cylce for IUP Purchasing Card
Commercial Card Cycle Dates, 2014 Document icon
Table showing billing cycle for IUP Purchasing Card
JP Morgan Chase Purchasing Card Training Manual Document icon
Slide presentation on use of IUP Purchasing Card
IUP Purchasing Card Procedures Document icon
Procedures for obtaining and using a Purchasing Card, record keeping, and more
Missing Receipt Form Document icon
Form to use when missing a Purchasing Card receipt
Pennsylvania Exemption Certificate for Purchasing Commodities Document icon
Present this form at time of purchase to obtain the University's exemption from Pennsylvania sales tax
Purchasing Card Enrollment Form Document icon
Form needed to enroll in Purchasing Card Program or make changes
Purchasing Card Policy Statement Document icon
Limits and acceptable uses of the IUP Purchasing Card can be found here.
Purchasing Card Transaction Log Document icon
Transaction Log for Purchasing Card
Purchasing Cardholder Agreement Form Document icon
Form to be completed and signed when you are issued your card
 
  • Financial Operations Office
  • Clark Hall, B18
    1090 South Drive
    Indiana, PA 15705
  • Phone: 724-357-5567
  • Fax: 724-357-3026
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.