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IUP’s Purchasing Card program is designed to improve efficiency in the processing of high volume, low dollar purchases. The Purchasing Card must be used in lieu of a Purchase Requisition when the total cost of the commodities being purchased is $500 or less.

The Purchasing Card is to be used for merchandise, not services. There are restrictions on the use of the card; for example, you cannot use the Purchasing Card to purchase gifts, food, or entertainment. Please refer to the Purchasing Card Policy Statement for more details.

The Purchasing Card program will do the following:

  • Reduce the use of departmental purchase requisitions and purchase orders in procuring appropriate items with a cost of $1,000 or less
  • Eliminate the need for petty cash accounts held by departments
  • Reduce paperwork and provide an additional avenue for procuring high volume, low dollar items
  • Allow cardholders the ability to initiate transactions by telephone, fax, or Internet, within the limits of this policy

The Purchasing Card program is for official university purchases only.

Purchasing Card Help

For assistance with obtaining Purchasing Cards, address changes, department changes, cancellation of cards, and training sessions, contact Lora Lee Bertig (, Clark Hall, Room B31, 724-357-7701.

For assistance with monthly documentation, contact Kathy Cindric (, Clark Hall, Room B25, 724-357-6242.

Bank of America Cardholder Support - 1-888-449-2273

Review and reconcile transactions

Purchasing Cards Documents and Forms

Bank of America 2016 Commercial Card Cycle DatesDocument icon
Table showing billing cycle of IUP Bank of America Purchasing Card
Bank of America 2017 Commercial Card Cycle DatesDocument icon
Table showing billing cycle of IUP Bank of America Purchasing Card
IUP Purchasing Card Training ManualDocument icon
Slide presentation on use of IUP's Purchasing Card
Disputing a TransactionDocument icon
Instructions for disputing a transaction with Bank of America
IUP Purchasing Card ProceduresDocument icon
Instructions for obtaining a card, record keeping and more.
Purchasing Card Policy StatementDocument icon
Limits and acceptable uses of the IUP Purchasing Card can be found here.
Reviewing Transactions and Making Comments in WorksDocument icon
Instructions for reviewing your transactions and adding comments in Works
Scheduling a Report in WorksDocument icon
Instructions for scheduling and running your statement of account report in Works
Setting Date Range to View Only Current TransactionsDocument icon
Instructions for viewing current transactions
Purchasing Card Enrollment FormDocument icon
Form need to enroll in the Purchasing Card program or make changes
Missing Receipt FormDocument icon
Form to use when missing a Purchasing Card receipt
Pennsylvania Exemption Certificate for Purchasing CommoditiesDocument icon
Present this form at time of purchase to obtain the University's exemption Pennsylvania sales tax.
Purchasing Card Transaction LogDocument icon
Transaction Log for Purchasing Card
Purchasing Cardholder Agreement FormDocument icon
Form to be completed and signed when you are issued your card
  • Financial Operations Office
  • Clark Hall, B18
    1090 South Drive
    Indiana, PA 15705
  • Phone: 724-357-5567
  • Fax: 724-357-3026
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.