IUP Purchasing Card

    • Financial managers authorize issuance of cards to employees.
    • The authorized employee can initiate or approve expenditures out of a specific university fund and organization.
    • The card is for official university business only. The card cannot be used for personal purposes under any circumstance.
    • The total cost of a single purchase cannot exceed $1,000.
    • Payment of a purchase cannot be split to stay within the single purchase limit.
    • Total monthly purchase transactions cannot exceed the monthly purchase limit of $7,500 or less, within budget availability.

    IUP Purchasing Card may not be used for the following:

    • Meals, travel, or entertainment
    • Cash advances
    • Gifts or gift
    • Telephone calls/monthly telephone service
    • Annual contract maintenance
    • Contractual services
    • Construction and renovation
    • Copying or printing
    • Public advertising
    • Live animals
    • Nuclear materials
    • Alcohol, tobacco products, or controlled substances
    • Weapons or ammunition

    Card Holder Responsibility

    Failure to comply with the Purchasing Card Policy can result in the termination of privileges.

    • Ensuring purchasing costs are reasonable.
    • Informing vendors of the university’s tax exempt status.
    • Retaining itemized receipts for all card purchases.
    • Verifying that all purchases listed on the card statement are accurate.
    • Resolving erroneous charges with vendors.
    • Completing monthly expense reports in a timely manner.
    • Safeguarding the purchasing card.
    • Reporting the lost or stolen purchasing card immediately.
    • Returning the purchasing card upon termination of employment with the university.

    More Information

    IUP Purchasing Card

    For more information, please contact:

    Ruth Houser
    Accounts Payable
    Sutton Hall G-16

    Lora Lee Bertig
    Accounting Services
    Sutton Hall G14Sutton