Procurement Procedures for Consultants/Speakers/Entertainers

  • The following information is required on a service requisition in order to process consultant speaker payments:

    • Name, address, and phone number
    • Social Security number of individual
    • Date of service
    • Time of service: beginning and ending times
    • Location of service
    • Payment: Check mailed following service vs. check date of service
    • IUP contact person
    • Travel (est. cost)
    • Groups attending
    • Title of presentation
    • Justification
    • Qualification
    • Name and address of current employer
    • Citizenship—Please indicate on the requisition if individual is a U.S. citizen or a non-U.S. citizen. If a non-U.S. citizen, department must provide a copy of the individual’s visa and/or employment card or a permanent resident card to Procurement Services via an e-mail to the Purchasing Agent or fax to 724-357-2670. The purchasing agent must confirm the proposed consultant/speaker/entertainer is not on the Specially Designated Nationals List by checking the federal consolidated list available at US Treasury SDN List. Proposed consultant/speakers/entertainers whose names appear on this list cannot be awarded a contract by the university.

    Please note that all non-U.S. citizens will have 30 percent withholding taxes applied to their fee.