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How to Purchase Supplies, Equipment, and Services

Procurement Services is an integral part of IUP and is responsible for the procurement of supplies, equipment, and services necessary for the operation and maintenance of all departments and all phases of college activity. Our mission is to facilitate the procurement of goods and services necessary to achieve the goals of IUP in an effective and efficient manner.

Introduction to ProcurementDocument icon
A synopsis of law and policy at IUP.
Purchasing Card
This may help you in purchasing items for $1,000 or less.  (The Purchasing Card must be used for most commodity purchases costing $500 or less.)
Quick Reference Guide for Entering Requisitions
An easy to follow reference guide for creating a requisition in SAP
SAP Requisition Training ManualDocument icon
How to Create, Approve, and Review Requisitions in SAP.
Approval Process for RequisitionsDocument icon
How to Release/Approve a Requisition from SAP, the ESS Portal and the University E-Mail System.
Procurement Procedures for Consultants/Speakers/Entertainers
Information for processing consultant speaker payments
Honorarium and Consultant/Speaker Agreements
Procedures for honorariums $100 or less and consultant/speaker agreements of $350 or less.
SAP Vendor ListDocument icon
List of approved vendors, contact information, and SAP Vendor Numbers.
State System Contracts
PASSHE collaborative contracts and descriptions. 
Creating a Purchase Requistion for Advertising Requests
Detailed steps to create a requisition
Spell Checking in SAPDocument icon
Instructions to use SAP functionality for spell checking.
Button and Object identification in SAPDocument icon
See the importance and use of the buttons/objects used in SAP.
Workflow SubstitutionDocument icon
How to set up a workflow substitution for your department.
RFP Committee Instructions
All that you need to know about RFPs (Requests for Proposals).
Request for Information (RFI)
The RFI is a solicitation document used to obtain general information about products, services or suppliers. It is an information request, not binding on either the supplier or the purchaser, and is often used prior to specific requisitions for items. The RFI may not be used as a sole source selection method to procure a supply or service.
How To Do Business with IUP and PASSHEDocument icon
Information on how to do business with IUP and PASSHE.
Return Authorization Procedure
Instructions for the return of items that are purchased against a purchase order number through IUP Procurement Services
Synopsis of Procurement LawDocument icon
General Guidelines for IUP Procurement Procedures
Procurement Planning GuideDocument icon
This guide is provided to help you plan your purchases.
Procurement Procedures and Language for Accessible Electronic Information Technology
Procurement Procedures and Language to comply with Section 508 of the Rehabilitation Act for Accessible Electronic Information Technology.
  • Procurement Services
  • Robertshaw Building
    650 South Thirteenth Street
    Indiana, PA 15705
  • Phone: 724-357-3077
  • Fax: 724-357-2670
  • Office Hours
  • Monday through Friday
  • Purchasing Office
  • 8:00 a.m. - 4:30 p.m.
  • Central Stores
  • 7:00 a.m - 4:00 p.m.