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How to Purchase Supplies, Equipment, and Services

Procurement Services is an integral part of IUP and is responsible for the procurement of supplies, equipment, and services necessary for the operation and maintenance of all departments and all phases of college activity. Our mission is to facilitate the procurement of goods and services necessary to achieve the goals of IUP in an effective and efficient manner.

Introduction to Procurement: A synopsis of law and policy at IUP
Purchasing Card: This may help you in purchasing items for $1,000 or less. (The Purchasing Card must be used for most commodity purchases costing $500 or less.)
Quick Reference Guide for Entering Requisitions: An easy to follow reference guide for creating a requisition in SAP
SAP Customer Training Manual: How to Navigate, Check your Budget, and Create Reservations and Requisitions in SAP.
Approval Process for Requisitions: How to Release/Approve a Requisition from SAP, the ESS Portal and the University E-Mail System.
Purchasing Procedures for Consultants/Speakers: Information for processing consultant speaker payments
SAP Vendor List: List of approved vendors, contact information and SAP Vendor Numbers.
State System Contracts: PASSHE collaborative contracts and descriptions.
Creating a Purchase Requistion for Advertising Requests: Detailed steps to create a requisition

Procurement Assignments by Buyer: Listed by agent, a guide to which purchasing agent specializes in the purchase of commodities and services.
Spell Checking in SAP: Instructions to use SAP functionality for spell checking.
Button and Object identification in SAP: See the importance and use of the buttons/objects used in SAP.
Workflow Substitution: How to set up a workflow substitution for your department.
RFP Committee Instructions: All that you need to know about RFPs (Requests for Proposals).
How To Do Business with IUP and PASSHE: Information on how to do business with IUP and PASSHE.
Return Authorization Procedure: Instructions for the return of items that are purchased against a purchase order number through IUP Procurement Services
Synopsis of Procurement Law: General Guidelines for IUP Procurement Procedures
Procurement Planning Guide: The guide is provided to help you plan your purchases. Due to the legal and policy requirements placed upon the University by Commonwealth and the State System of Higher Education there are time contraints that must be recognized when planning procurements.

Procurement Services
Robertshaw Building
650 South Thirteenth Street
Indiana, PA 15705
Phone: 724-357-3077
Fax: 724-357-2670

Office Hours
Monday through Friday
Purchasing Office
8:00 a.m. - 4:30 p.m.
Central Stores
7:00 a.m - 4:00 p.m.

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