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In Attendance:  Asamoah, Balint, Blood, Brzycki, Chiarulli, Donley, Giever, Janosko, Kemp, Kornfeld, McDevitt, McElroy, McFerron, O'Neil, Onyett, Pagnucci, Sherwood, Smith, Van Wieren, Woodland, Yuhas.

Excused:  Branthoover, McCoy, Yost.

Absent:  Dadson, Gillham, Gruber, Pankaj, Reed.

Guest:  Cunningham.

Proceedings:

Approval of Minutes

March 11, 2009 Meeting

For the report from the On-line Learning Subcommittee, the second sentence was changed to indicate a letter rather than an e-mail will be sent to faculty members.  Minutes were approved with this change.

April 8, 2009 Meeting

Minutes approved as posted on the ACPAC website.

Co-chairs Report:

Financial Report

Rick McFerron reported that the current balance in SAP is $29,957.30.

Membership

No changes in membership.

Announcements

Tech Transfer video conference will be 17 Jun 09 at 2:00 PM in 203 Stouffer.

After a brief discussion about the progress on the IUP website, ACPAC unanimously agreed to sent a letter to compliment Mike Powers and the web team.  A draft of the letter will be shared electronically before it is sent.

ACPAC members are encouraged to go to the IT Support Center website (www.iup.edu/itsupportcenter) and provide feedback on the information presented.

Standing Reports:

Report from the Student Operations Group (Pankaj)

Rick McFerron reported that this group has been planning the migration to Banner 8 which will happen in October.  Other projects include:  changes to ethnicity and race coding; resolving and reviewing legal names in Banner; grade processing starts today and grades should be available to students by Thursday morning; Social Security Numbers will be masked in Banner and only fully visible to select staff members; late registration fees have been assessed for students not registered for fall classes by May 1st.

Report from the DE Planning and Work Group (Brzycki)

The proposed process for attaining accessibility compliance, developed by the Accessibility Subcommittee (a subcommittee of both the DE Planning and Work Group and the ACPAC On-line Learning Subcommittee) was distributed and discussed.  A ruling from PASSHE regarding the timeline for compliance is expected by January.  The proposed process was discussed in detail.  ACPAC voted to accept the report without further action and agreed that Bill Balint could share this process with the system office.  Bill will also discuss this issue with the Provost.

Report from the CIO office (Balint)

The Acceptable Use Policy was approved at the April Senate meeting.  This policy has been under review for quite some time and is important to have in place to safeguard technology resources.  Bill reported that IT Services has not been immune to the university budget crisis.  All measures possible will be taken maintain current services, but some processes may need to change.  Reporting from the PASSHE LMS/LCMS planning committee meeting, the Blackboard/E-College contracts will expire June, 2010 and will likely be extended for a year.  The RFP for for the Learning Management System will result in one or more vendors selected as preferred vendors.  The IUP decision to adopt Moodle as the LMS is sound.  It appears that East Stroudsburg may move to Moodle.  The Provost has approved the use of 09-10 funds to increase the e-mail quota to 2 Gigabytes.

Report from Funds Review Subcommittee (McFerron)

A document outlining the revised proposed funding for the ACPAC Technological Exploration and Innovation Fund was distributed.  There was a change in the recommended distribution for the faculty from the College of Health and Human Services.  The distribution of ACPAC funds was approved.

Report from the Virtual Environments Coordinating Committee (Onyett)

No report.

Report from the Web Task Force (Pagnucci)

No report.

Report from Student Computing Subcommittee (McDevitt)

A summary of the results of the technology survey administered to students was distributed.  The results will be analyzed further over the summer.  The Technology Civility Poster is in the process of being updated.  Changes were shared and discussed.

Report from the On-line Learning Subcommittee (Brzycki)

Moodle training started today – training sessions will run through June.  Additional information can be found at www.iup.edu/moodle.  Moodle was officially in production on 27 April 2009.   Regarding branding for the Moodle environment, it was agreed that the landing page should be called IUP On Line.

Report from the Emerging Technologies Subcommittee (Onyett)

No report.

Reports from the Action Teams:

Webmail Evaluation Team -- Onyett, Co-convener 

More faculty are needed to serve on this action team.  J.B. Smith, Gian Pagnucci, Julia Greenawalt, Tess O’Neill, Michele McCoy agreed to help with this review of Webmail and other e-mail clients.

Training/Professional Development Team -- Pagnucci, Convener 

No report.

Digital Repository Team -- Sherwood, Convener 

This team is reviewing D-space and Fedora Commons.  There were some technical issues in providing an evaluation environment for Fedora Commons.  This review will continue through the summer.  Bill Balint reported that PASSHE is exploring a Learning Content Management System (LCMS).  Equella is a commercial product under consideration.  This is a strategic direction being set by PASSHE.  IUP will likely be a pilot site for the Equella LCMS.

PRS Team -- McFerron, Convener

A meeting for this team has been set for 11 May 2009. 

New Business:

Election of Co-chair

JB Smith was unanimously elected as ACPAC co-chair for a second term.

Old Business:

Proposed Amendment to Constitution and Bylaws (see constitution

The following changes to the ACPAC Constitution and Bylaws are proposed:

  • Change the membership from one faculty member from each regional campus to one individual representing both regional campuses and one faculty member at large.
  • Change the term of the Elected Co-chair from one year to two years.

The proposed changes were discussed. 

The following motion was passed:

  • Change in membership. 

The following motion was defeated:  

  • Change in the Co-chair term.

 

Web-based faculty employment application 

The suggestion to explore web-based faculty employment applications was transmitted to Helen Kennedy, Associate Vice President for Human Resources.

Web-based faculty advising of students 

The suggestion to enhance web-based advising tools was sent to the Student Operations Group for action.

Student Pictures 

Dean Asamoah will bring this issue to the Deans' Council for discussion and possible referral to President’s cabinet pending support of the Provost.

Optical Test Scoring 

Project on hold.

E-mail quotas 

Funds were approved by the Provost to increase the e-mail quota for employees to 2 Gigabytes.  It is anticipated that this project will begin October, 2009.  An increase in combined attachment and message size from 10 Megabytes to 20 Megabytes has already occurred.

Recommendations for Improving Internal IUP Communications (see response

The discussion of the response to the recommendations for improving internal IUP communications was tabled.

Other Business:

PCs on Punxsutawney Campus

A question was raised about being about the ability to lock up the PCs on the Punxsutawney Campus.  The parties involved will discuss this following the meeting.

The meeting was adjourned at 5:18 PM.

Next Meeting:  September 16, 2009

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Prepared by Rick McFerron with notes from Lynnan Mocek.