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Project ROCS Coordinator/Caseload Advisor Job Description

African American Cultural Center, Indiana University of Pennsylvania

Graduate Assistant Position Description

Project ROCS is a voluntary, retention initiative that targets entering African American and Hispanic freshmen and minority scholars. The project is designed to help increase the students’ chance of college success by offering a comprehensive array of academic, cultural, social, and personal support services during their first year at IUP.

The graduate student coordinator advises a caseload of students and assists the director with planning, implementing, achieving, and evaluating program objectives and services.

Duties and Responsibilities

  1. Assists with identifying and enrolling project participants.
  2. Conducts needs assessments and academic and personal development advising of caseload participants.
  3. Maintains biweekly contact and/or meetings with caseload participants.
  4. Obtains and maintains appropriate educational and academic data on caseload participants.
  5. Complete and maintain individual contact sheets for each caseload student.
  6. Establishes and maintains files for caseload participants.
  7. Maintain awareness of other campus support services available to students, making necessary referrals as needed.
  8. Conduct formal and informal evaluation of project and caseload participants.
  9. Conducts, develops, and/or secures presenters for mini-courses or seminars on college survival skills, career development, financial aid, or other personal development workshops.
  10. Completes and submits appropriate reports, including bi-weekly contact and bi-semester caseload reports.
  11. Supervises and oversees activities of the project’s peer outreach assistants (peer mentors).
  12. Assists with establishing and maintaining formal and informal relationships with faculty members of the program, participating in formal and informal gatherings between project participants and faculty.
  13. Assists with various administrative functions as needed, including but not limited to securing and overseeing project tutors, establishing and maintaining a databank of course syllabi and sample exams, assisting participants with studying, obtaining academic and other data deemed necessary to assist project participants (e.g., high school and college grades, mid-term reports, standardized and placement tests, etc.), preparing publicity materials, and report writing as needed.
  14. Attends, participates in, and assists with the programs and services of the African American Cultural Center (AACC) as needed.
  15. Attends and participates in ongoing project and AACC staff meetings and training, which may include individual meetings with the project director, monthly in-service programs, and bi-semester retreats.
  16. Maintains confidentiality of students’ records and files.
  17. Meets bi-weekly with the project director.
  18. Completes other duties as assigned.


  1. Be enrolled as a graduate student at IUP.
  2. Be sensitive to issues of diversity, cultural differences, and different learning styles.
  3. Demonstrate a strong desire and interest in helping others reach their full potential.
  4. Possess good interpersonal and communication skills.
  5. Be available to work twenty hours per week, beginning Summer I (June 9, 2006, for Summer 2006).
  6. Be flexible and willing to learn.

For further information, please contact Dr. Carolyn Princes, 724-357-2455 or

  • African American Cultural Center
  • Susan S. Delaney Hall, Suite B25
    920 Grant Street
    Indiana, PA 15705
  • Phone: 724-357-2455
  • Fax: 724-357-6196
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.