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Policies and Responsibilities

The following provides all the necessary information and forms to help in the advisement and registration process. It is a good idea to maintain two concurrent copies of these materials: one maintained by the advisor and kept in the student’s academic file in the department office, the other maintained by the student. It is also recommended that entries be made in pencil and then converted to ink once a course requirement has been completed. (Curriculum Checklists are available on line in the Department Handbook.)

In the Department of Theater and Dance, advisors are assigned to students by the chair. This is to ensure an even distribution of advisement responsibilities among all full-time faculty members. A student may request and receive a change of advisor by submitting the request in writing to the department secretary. Such a change is requested through the chair’s office and approved by the requested advisor.

Faculty advisors are here to help the student: to discuss goals, assist in planning each semester’s course work, and to act as a counselor in many aspects of life at IUP—and beyond IUP. If there are questions or problems, your advisor is the first one to consult. He/she is the most accessible link to the university’s policies and opportunities.

Advisement Responsibility:

  1. Student: All students are expected to carefully read the on-line Undergraduate Catalog for their entry year, as this becomes their contract with the university. Students shall know all requirements for the degree they are seeking, and it is the responsibility of each individual student to fulfill all requirements set forth by the university, the College of Fine Arts, and the Department of Theater and Dance. Please note that these graduation requirements are searchable at Requirements for Graduation (PDF).
  2. Faculty: All faculty members are obligated to schedule a minimum of five office hours over three days per week to meet with students; these hours are to be posted on their office door. Students are expected to meet with their faculty advisor who, in turn, is expected to be familiar with the Undergraduate Catalog and all requirements for the degree program. Faculty members may refer students to other faculty or administrators in order to more fully satisfy questions or needs, particularly if a faculty advisor is not an expert in the concentration area of the major. All students are free to seek advice from any faculty member in addition to their assigned advisor. (Should a student wish for another faculty to serve as his or her advisor, she or he needs to get the new advisor to agree to become his or her advisor. After this agreement, the student needs to make a formal request of the department chair to make the advisement change.)


Undergraduate pre-registration usually begins on or about the fifth week of the semester. What follows is a list of what to do before, during, and after an advisement session with your advisor prior to the actual preregistration.

Before the advisement session:

  1. Check for your advisor’s list of advisees at his or her office and the department boards located near the side entrance to Waller and on the ground floor of Waller Hall, next to the Callboard.
  2. Make an appointment with your advisor for an advisement session.
  3. Check the listings of courses on the Internet through the Registration website.
  4. Look over the course offerings so that you can get a basic idea of what is available. Refer to the Sample Course Progression located in the on-line handbook to help determine the courses for which you should register. After doing so, compile a tentative schedule based on your degree requirements. (You will need to take this with you to your advisement session.) In fact, it’s a good idea to work out two to three schedules in case certain classes are no longer available, particularly if you are a sophomore.

In making a prospective schedule, be sure to follow prerequisites, departmental rules, and university guidelines.

You are now ready to meet with your advisor!

During the advisement session:

  1. Do your best to be prompt for your appointment so as not to waste any time, since your advisor, no doubt, has other advisees with whom he or she needs to meet.
  2. Make sure that as soon as you get to your session, you update your Production Record form in your file. Please gently remind your advisor of this!
  3. Discuss your tentative schedule with your advisor. He or she may suggest changes to it. This is to be expected.
  4. Your advisor will then fill out an Academic Advisement Summary sheet, which details the suggested courses. You will get a copy of this for your own records, and one will be kept in your academic file in the department office. (A copy of an Academic Advisement Summary sheet is in the on-line Department Handbook.)
  5. After the paperwork has been finished, your advisor will give you your Alternate PIN number. The Alternate PIN is used during your actual registration via computer as well as any other on-line transactions concerning scheduling for that semester. So please keep track of that Alternative PIN! (Note: If you lose your Alternate PIN after you have initially preregistered for any given semester, you can get it on line on your URSA account.)

You are now ready to register for classes!

After the advisement session:

  1. Check the time appointment letter and mark your calendar for that specific day and time.
  2. Check for information on closed sections.
  3. Have at least one back-up schedule ready when you register in case a section has recently closed. Keep in mind that in order to be considered a full-time student, you must register for at least twelve credits.
  4. After your designated date and time for preregistration, get into the Banner system on line at your home computer or in a department or university computer lab. The system will not allow you to register before your designated date and time; however, you may register for almost any time afterwards until classes for the semester for which you are registering begin. Do not cut any classes in order to preregister. However, it’s strongly recommended that you schedule as close to your initial appointment time as possible, as popular classes go quickly!
  5. Follow the commands until you have registered for the necessary classes.
  6. Print out two copies of your schedule from the computer. This serves as registration verification. Keep one of these copies! Retain this copy until the end of the drop/add period. Give the second copy to your advisor to put in your file.
  7. Be sure to notify your advisor of the classes you have scheduled and of any problems you may encounter. This is very important!

Congratulations! You’ve made it through preregistration!

  • Theater and Dance Department
  • Waller Hall, Room 104
    401 South Eleventh Street
    Indiana, PA 15705
  • Phone: 724-357-2965
  • Fax: 724-357-3885
  • Department Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:00 p.m.