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Web Editing: Opening the Workarea

The preferred way to edit Web content is by starting from the Web browser, looking at the page on your website.

You can also start in the Workarea.

There are different ways to access the Workarea, and these vary by whether or not your site has been converted to the new IUP web layout. Please choose either Converted Sites or Unconverted Sites .


  1. In the web browser, log in to Staging and go to the web page which you want to edit. Click the “switch to edit” button on the editing toolbar at the top of the page.
    Switch to Edit button in top-of-page toolbar
    Moving your mouse over the page will show boxes appearing around the separate items of content displayed there. Hover your mouse over the content you need to edit, then click once on Menu icon within content blockthe menu icon in the top right corner of that box (three horizontal lines). Click on “Edit,” and the workarea will open.

    (Using the Edit in Context function is best for quick edits only, such as correcting typos or punctuation. For full editing functions, please use the workarea.)
  2. Properties in the content menuYou can also look at the content in the workarea without opening it for editing. The easiest way to do this is by choosing “Properties” from the content block’s menu (see Step 1 above, and example at right). This will open the workarea and display the Properties tab of that content block. You now have the option of closing the workarea, or editing the content item by choosing the Edit icon at the top [insert image].

    Note: If you choose “Workarea” from the content block’s menu instead of “Properties,” the workarea will still open—however, you will be at the very top of the workarea folder structure and will be forced to hunt through the folders for your content.
  3. For direct access to the entire workarea, click the “Workarea” button at the top right of the editing toolbar, located at the top of the web page.
    Workarea button in top toolbar
    As noted above, this will open the workarea to the top of the entire site’s folder structure, not to the content you want to edit.


  1. Click the Workarea button found on the login page after logging in (see image below). This will open the work area either in a new tab or a new window (depending on your browser’s settings).

    Logged-in buttons

  2. On any page being viewed on Staging, when not in preview mode, right-click within the colored box around any piece of content and select Workarea from the popup menu. Note: If you want to edit a particular piece of content you’ve found in the Web browser, right-click on the content to make the popup menu appear, and select Properties (selecting Workarea will open the Workarea to the topmost level, meaning that you will then need to navigate down to the folder that contains the web content). sample_toolbar1.png

The Workarea

The following screen presents the basic components of the CMS Workarea: approve-1

These tabs are available horizontally across the top of the CMS Workarea window:

  • Desktop – This tab takes you back to the Smart Desktop, the first view whenever the Workarea is opened.
  • Content – Use this tab to view, add, or edit Web content.
  • Library – Use this tab to store and work with images.
  • Settings – Use this tab to access online documentation, change your password, e-mail address, etc.
  • Reports –
  • Help – This tab brings up Ektron’s help reference materials.

As you click on the links on the left side of the Workarea, the pages will appear on the right side of the browser window.

  • Web Team
  • Sutton Hall, Room 316
    1011 South Drive
    Indiana, PA 15705
  • Phone: 724-357-3062
  • Fax: 724-357-5512
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.