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Guidelines for Donations of Surplus Furniture, Fixtures, Equipment, and Supplies

Indiana University of Pennsylvania (University) is a responsible entity within the community it serves and resides. It is with pride that the university, through its commitment to the community and its residents, now makes available to local 501c3 nonprofit organizations the opportunity to provide surplus furniture, fixtures, equipment, and supplies recycling services.

The following is a list of guidelines that embody the university’s policy for the materials of surplus furniture, fixtures, equipment, and supplies that are to be recycled by these worthy nonprofit organizations.

Notice of Available Surplus Items

  1. Notification will be sent via e-mail or U.S. mail to registered organizations.
  2. Press releases will be made to local media at the time of availability.
  3. Notices will be placed in IUP Daily for the IUP community.

Surplus Policy

  1. Surplus items relate to furniture, fixtures, equipment, and supplies purchased with educational and grant funds. Furniture, fixtures, and equipment purchased with external funds will follow the surplus guidelines of that agency until ownership of such furniture, fixtures, and equipment are given to the university, at which time they may be considered surplus and fall under these guidelines.
  2. Surplus property is first offered to PASSHE schools and then made available to local 501c3 nonprofit organizations. The remaining surplus after these processes have been completed is to be disposed of through sealed bid or public auction. Items remaining after the sealed bid or auction processes are to be scrapped.
  3. The recycling of surplus furniture, fixtures, equipment, and supplies is administered by the Inventory Control function of the Central Stores Service Group.
  4. University employees that are directly involved with the award and distribution of surplus items to be recycled cannot do business with or sit on the governing boards of the 501c3 nonprofit organizations that wish to participate in the surplus recycling program.
  5. The Inventory Control function of the Central Stores Service Group will set a deadline date and time for each surplus offering.
  6. Awarded items not picked up for recycling by the nonprofit organization within the prescribed time will be offered through a surplus sale by sealed bid or auction to the public at large. 

Eligibility

  1. The nonprofit organization must be a 501c3 to qualify for the university’s recycling program.
  2. The 501c3 nonprofit organization must register with the university to be included in the surplus recycling program. Registration will be completed through the Central Stores Service Group: 724-357-4074.
  3. The 501c3 nonprofit organization must provide proof of its nonprofit status.
  4. Contact information such as contact names, telephone numbers, fax numbers, and e-mail addresses must be provided by the 501c3 nonprofit organization. 

Updated 10/23/13

  • Central Stores
  • Robertshaw Building
    650 South Thirteenth Street
    Indiana, PA 15705
  • Phone: 724-357-4074
  • Fax: 724-357-2515
  • Office Hours
  • Monday through Friday
  • 7:00 am - 4:00 pm