Please complete all department information on the Department Information Sheet.
File Preparation
- Please be sure that your files are in a file storage box or an equivalent container (available in the Central Storeroom).
- Material 14382—Box, storage; legal size
- Material 14383—Box, storage; letter size (recommended for excellent storage)
- Material 14443—File Storage, letter size (drawer-style box)
- All boxes must be labeled with a brief description of what is in the box. This is the information that will be entered into our file storage database.
- A label maker is available for your use if you do not have one available. Please contact Michele Fatora at x7-4074 (Michelet@iup.edu) or Ray Byas at x7-2718 (kbpm@iup.edu).
Once the Files Are Ready
Once We Receive the Files
- Each box will be assigned a number and address.
- The description and box number will be entered into the file storage database.
- All files will be stored in a designated file storage area of the Central Storeroom.
Report Information
- Once all files have been stored, a copy of the report for your department will be sent to the contact person listed on the information sheet.
- At any time, you may request a copy of this report.
Incoming and Outgoing of Files
- When you request a box be sent to you:
- Contact Michele Fatora, x74074 (Michelet@iup.edu), or Ray Byas, 72718 (kbpm@iup.edu).
- Include your name, department, and location to where the box should be delivered.
- Include the information from the report pertaining to the box you would like:
- Box number
- Storage location
- Description of files
- When you are finished, you can have the box sent back down to be placed back in storage.
- Each time a box is removed or returned, the database is updated with the date and name of requestor.
- You may also come to the storeroom to review your files in storage.
Disposal
- Disposal of files will be done according to the disposal information provided on the information sheet.
- Department contact will be notified one week prior to the actual disposal of an item in storage. The contact will be asked for confirmation of the disposal.
- If you do not want the files to be disposed of, please indicate this on the information sheet.
