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Quick Reference Guide: Create a Requistion in SAP

Before you begin: check budget availability before attempting to enter a requistion. Requistions cannot be entered if money is not available. Note: Campus customers should use the Purchasing Card for commodity purchases of $500 or less.

Note: Reference budget check: ZBUDSTAT_CF
Use Transaction Code ME51N

Header Display Icon

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Header Notes

Anything entered in this area will not print on the purchase order

  1. Enter any internal notes to the Procurement department or purchasing agent.

  2. Enter new vendor information (vendors that are not entered in SAP). Include as much of the following information as possible: name, contact person, address, phone, fax, e-mail, and website

Item Overview Display Icon

  1. Account Assignment Cat: (Normally “K” for Cost Center or "G" for Grant)
  2. Item Category (Material = leave field blank; Service = D)
  3. Material Group
  4. Short Text (description of Material or Service)
  5. Quantity
  6. Unit of Measure (Material only – Service leave blank)
  7. Delivery Date
  8. Valuation: Enter unit price (Material only – Service leave blank)
  9. Requisitioner (ex: Jane Doe)
  10. Desired Vendor: If the vendor is not in SAP, enter the information in the Header Notes field above.
  11. Do not use the Fixed Vendor field.
  12. Purchasing Group: 400 (Purchasing) – Set as a default
  13. Plant: Number 40 for Indiana University – Set as default
  14. Purchasing Organization: LOCL – Set as a default

Details Display Icon

  1. Account Assignment Tab: (Determines where transaction will be charged)

    1. Unloading Point: Department – building and room
    2. Recipient: department contact person
    3. G/L Account No.
    4. Cost Center
    5. WBS Element (only if grant)
  2. Texts Tab: Enter additional item information, i.e., mfg. number, specifications.

    Click on the Save Icon 
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For general reference and status, check the Status Tab and Release Strategy Tab.

  • Procurement Services
  • Robertshaw Building
    650 South Thirteenth Street
    Indiana, PA 15705
  • Phone: 724-357-3077
  • Fax: 724-357-2670
  • Office Hours
  • Monday through Friday
  • Purchasing Office
  • 8:00 a.m. - 4:30 p.m.
  • Central Stores
  • 7:00 a.m - 4:00 p.m.