Before you begin: check budget availability before attempting to enter a requistion. Requistions cannot be entered if money is not available. Note: Campus customers should use the Purchasing Card for commodity purchases of $500 or less.
Note: Reference budget check: ZBUDSTAT_CF
Use Transaction Code ME51N
Header Display Icon
Close 
Open
Header Notes
Anything entered in this area will not print on the purchase order
Enter any internal notes to the Procurement department or purchasing agent.
Enter new vendor information (vendors that are not entered in SAP). Include as much of the following information as possible: name, contact person, address, phone, fax, e-mail, and website
Item Overview Display Icon
- Account Assignment Cat: (Normally “K” for Cost Center or "G" for Grant)
- Item Category (Material = leave field blank; Service = D)
- Material Group
- Short Text (description of Material or Service)
- Quantity
- Unit of Measure (Material only – Service leave blank)
- Delivery Date
- Valuation: Enter unit price (Material only – Service leave blank)
- Requisitioner (ex: Jane Doe)
- Desired Vendor: If the vendor is not in SAP, enter the information in the Header Notes field above.
- Do not use the Fixed Vendor field.
- Purchasing Group: 400 (Purchasing) – Set as a default
- Plant: Number 40 for Indiana University – Set as default
- Purchasing Organization: LOCL – Set as a default
Details Display Icon
Account Assignment Tab: (Determines where transaction will be charged)
- Unloading Point: Department – building and room
- Recipient: department contact person
- G/L Account No.
- Cost Center
- WBS Element (only if grant)
Texts Tab: Enter additional item information, i.e., mfg. number, specifications.
Click on the Save Icon
For general reference and status, check the Status Tab and Release Strategy Tab.
