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IUP Purchasing Card

  • Financial managers authorize issuance of cards to employees.
  • The authorized employee can initiate or approve expenditures out of a specific university fund and organization.
  • The card is for official university business only. The card cannot be used for personal purposes under any circumstance.
  • The total cost of a single purchase cannot exceed $1,000.
  • Payment of a purchase cannot be split to stay within the single purchase limit.
  • Total monthly purchase transactions cannot exceed the monthly purchase limit of $7,500 or less, within budget availability.

IUP Purchasing Card may not be used for the following:

  • Meals, travel, or entertainment
  • Cash advances
  • Gifts or gift
  • Telephone calls/monthly telephone service
  • Annual contract maintenance
  • Contractual services
  • Construction and renovation
  • Copying or printing
  • Public advertising
  • Live animals
  • Nuclear materials
  • Alcohol, tobacco products, or controlled substances
  • Weapons or ammunition

Card Holder Responsibility

Failure to comply with the Purchasing Card Policy can result in the termination of privileges.

  • Ensuring purchasing costs are reasonable.
  • Informing vendors of the university’s tax exempt status.
  • Retaining itemized receipts for all card purchases.
  • Verifying that all purchases listed on the card statement are accurate.
  • Resolving erroneous charges with vendors.
  • Completing monthly expense reports in a timely manner.
  • Safeguarding the purchasing card.
  • Reporting the lost or stolen purchasing card immediately.
  • Returning the purchasing card upon termination of employment with the university.

More Information

IUP Purchasing Card

For more information, please contact:

Ruth Houser
Accounts Payable
Sutton Hall G-16
724-357-6242
rhouser@iup.edu

Lora Lee Bertig
Accounting Services
Sutton Hall G14Sutton
724-357-7701
llbertig@iup.edu

  • Procurement Services
  • Robertshaw Building
    650 South Thirteenth Street
    Indiana, PA 15705
  • Phone: 724-357-3077
  • Fax: 724-357-2670
  • Office Hours
  • Monday through Friday
  • Purchasing Office
  • 8:00 a.m. - 4:30 p.m.
  • Central Stores
  • 7:00 a.m - 4:00 p.m.