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Total University Withdrawal: Checklist

Undergraduate Withdrawal Process for Fall 2016

Withdrawal Grade Status (Total University Withdrawal)

Undergraduate total semester withdrawals are for all classes for the semester/session and must be processed during the semester in which the classes are occurring. All withdrawals are treated the same with regards to grading and fee proration (if any), irrespective of reason for withdrawal. Some proration of tuition/fees may be applicable.

Students who properly process and complete total semester withdrawal within the current semester/session will receive a “Q” (withdrawn) enrollment status and a “W” designation for all their classes, rather than a grade. “W” designations are not calculated in determining quality/grade point average. Credits associated with “W” are calculated into the percent of progress (as credits registered but not completed), used in determining financial aid eligibility. Once processed, withdrawals may not be rescinded.

If you are thinking of processing a total university withdrawal from this semester, it is important that you read and understand the following information:

  • If you are unsure whether you should withdraw, please contact the Office of Advising and Testing, 724-357-4067. We will direct you to an office adviser or your associate dean for a discussion of your options. There may be options such as working with professors to get caught up on work or you may be able to withdraw from some courses and keep others.
  • If you are the recipient of financial aid, including loans, contact the Office of the Bursar (Clark Hall, 724-357-2207) to discuss the impact of total university withdrawal on your aid package and bill for this semester.
  • Call, e-mail (, or stop by the Office of Financial Aid (Clark Hall, 724-357-2218) to discuss the impact of your withdrawal on next semester, or any semesters thereafter. When your withdrawal is processed, Financial Aid will consider you not enrolled and act accordingly. Depending upon the time of the semester you withdraw, it is possible that all your aid may be returned (as required by federal law), and you may be personally billed for the semester.
  • The final decision as to the amount of semester charge to be forfeited is made by the Office of the Bursar using federal, state system, and university policy. A total withdrawal may result in a reduction to the current semester's financial aid. Due to federal regulations, more than 60 percent of the semester must be completed to retain 100 percent of the student's financial aid. Before that point in the semester, the aid will be prorated and  the ineligible portion will be sent back. As a result, the student may owe money to the university. Refer to Section III of the Office of the Bursar’s refund policy. If you do not understand the academic or financial impact of the withdrawal contact us before withdrawing, as we cannot change things, including any monies owed, once a withdrawal has been processed.
  • No matter what your withdrawal period: a) you may still owe the university money; or b) monies may be returned to your lenders, not you personally.
  • The grade for total university withdrawal is W. Your cumulative QPA will return to that of the previous semester. If you are a freshman; you will have a transcript, but no real grade point average. While Ws do not affect your grades negatively, they do reduce your percent of progress, which is required for some financial aid programs.
  • Processing a withdrawal means that you may no longer reside in university housing, use a meal plan, or receive a financial aid refund check after the date of your withdrawal.
  • If you have on-campus housing, you must contact the Office of Housing, Residential Living, and Dining immediately upon withdrawing to arrange a time to officially check out of your room/apartment and return all keys. Questions about housing/dining fees being charged or refunded should be directed to the Office of Housing, Residential Living, and Dining (G37 Ruddock Hall, 724-357-2696).
  • If a refund of university charges is to be granted, allow six to eight (6–8) weeks for processing.
  • We hope that you plan to return to IUP. Students who have withdrawn must file an application for readmission for the next semester of desired attendance. You may do so on MyIUP. Select "Student Services" and select "Apply for Readmission to IUP,” or get a paper copy the Office of the Registrar (724-357-2217). Deadlines do apply: one week prior to the start of the semester.
  • As long as you are in academic good standing in your college and/or major, readmission is fairly automatic after you submit the application. If you are below good standing in your college and/or major, your associate dean will review your application for readmission. Any questions that you might have about your readmission or academic progress in general should be directed to your associate dean.
  • International students: If you withdraw, you may: a) become out of status, or b) lose your partial tuition waiver. If you have questions about these issues, contact the Office of International Education before you finish processing this withdrawal. (You may still withdraw, but you need to be aware of the impact.)
  • NCAA-recruited athletes: Withdrawal may affect your eligibility to participate and/or your scholarship. Contact the Athletic Department’s compliance officer, Samantha Traves (724-357-4295), for information before withdrawing.
  • The withdrawal form must be completed and returned to the Office of Advising and Testing, 216 Pratt Hall. The official date of withdrawal will be the day on which it is received by the Advising and Testing office (i.e., if you pick up the withdrawal form the last day of the 50 percent refund period and return it the following day, you will not be entitled to a 50 percent refund.) As well, any withdrawals initiated, but not completed by, the last day to withdraw will be voided.
  • Retroactive Withdrawal: Withdrawals requested after a semester/session’s completion are not guaranteed, are applied for, and may only be for documented medical or psychological reasons. Approval must be granted by both the ADVT director and your associate dean/designee. There is no refund.
Fall 2016 (2016-40) Refund Dates and Percentages of Forfeiture
Date Percentage
1st week (9/7–9/9)
2nd week (9/10–9/16) 40%
3rd week (9/17–9/23) 50%
4th week (9/24–9/30) 60%
5th week (10/1–10/7) 100%
6th week (10/8–10/14) 100%
7th week (10/15–10/21) 100%
8th week (10/22–10/28) 100%
9th week (10/29–11/4) 100%
10th week (11/5–11/11) 100%
  • September 30, 2016, is the last day for total semester withdrawal, with adjustment of tuition and fees, for anyone withdrawing for any reason, except military “call to active duty” (call to active duty is not the same as volunteering for an assignment or joining and being given an assignment).
  • Students may withdraw after September 30, 2016. However, there will be no fee adjustment, and some, or all, of their financial aid may be returned and subsequent money owed to IUP.
  • October 29, 2016, is the point in the semester at which 100 percent of financial aid is considered to be earned. Students who withdraw on or after that date will retain 100 percent of their aid.
  • November 7, 2016, is the last day for individual withdrawal and the last day that students may process total semester withdrawal using the Web.
  • Students wanting to process a total withdrawal between November 8–14, 2016, must complete paperwork through the Advising and Testing Center (, 216 Pratt Hall).
  • Students wanting to process a total withdrawal after November 14, 2016, must meet with the associate dean of their primary major and then, if approved, complete paperwork through the Advising and Testing Center (, 216 Pratt Hall).
  • Military Call to Active Duty: Students who are called to active duty and who submit a copy of their call to active duty papers will be eligible to receive a 100 percent refund of tuition and fees and a pro ration of housing and dining charges as per the services used. As with other refunds, monies will be returned to appropriate parties in accordance with federal and state guidelines. Please note the Military Resource Center (MRC) may be a useful resource as you prepare for deployment. Contact information is 101-102 Pratt Hall, 724-357-3008,
  • Advising and Testing Center
  • Pratt Hall, Room 216
    201 Pratt Drive
    Indiana, PA 15705
  • Phone: 724-357-4067
  • Fax: 724-357-2889
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–Noon
  • 1:00 p.m.–4:30 p.m.