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Content Inventories

A content inventory is just a list of all the content in a website. For each item, some descriptive information is included: the URL, a title, the format, etc.

Used for site redesigns, the content inventory can help you in two ways:

  1. You can find the content you no longer need.

  2. You can decide where to put your content on your site. 

Components of the Content Inventory

Your content inventory is a Microsoft Excel spreadsheet, with several columns for each page. We fill in the first four—the rest are for your use. Here's a brief description of how you might use these columns.

Column Description
ID A unique identification number for this content.
Page Title

The title of the HTML page.

URL A live link to the content.
Format The format of this content: HTML, Word document, PDF (Acrobat), Excel, etc.
Template Left blank for your use.
Maintainer Left blank for your use. If you have more than one person maintaining your website, who maintains this page?
Audience Left blank for your use. Who uses this content? Students? Faculty? Applicants? No one? This may be the single most important question you can answer about your content.
Keep? Left blank for your use. Enter yes or no.
Destination Left blank for your use. The folder in which you'll place this content on the CMS. See How to Put Your Content in the Right Place for assistance.
Notes Left blank for your use.

More Information

For more information about content inventories, and to see other ways that they can be formatted, see the following:

The Content Inventory: Roadmap to a Successful CMS Implementation (if this site asks for a username and password, just click cancel)

Doing a Content Inventory (Or, A Mind-Numbingly Detailed Odyssey Through Your Web Site)

Conduct a Content Inventory

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