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Use and Scheduling of Public Space

Conceived as living-learning facilities, the Suites at IUP have been constructed with design features that intentionally promote and support student learning.

Note that there are no summer reservations for housing living-learning spaces. Reservations for Fall semester will open up at the start of Fall semester in late August. Reservations may not be available during other breaks such as Fall, Spring, and Winter breaks when the residence halls are closed. If you need to reserve a space during a break, you may need to contact the Housing Office directly.

Whoever reserves space in the residence halls is responsible for any setup as needed. For custodial or maintenance setup, you can submit a work order. The university’s food service contract requires that all food served on campus come from our dining partner. Please contact the IUP Dining Catering Department at 724-357-5709 to order food for your event.

Specifically, each of the eight suite-style buildings have public spaces of different sizes and configurations which include multipurpose, conference, and resource rooms, as well as study lounges. They provide students, faculty, and staff with the means to extend student learning beyond the classroom and into the residential domain, thereby helping to capture the true essence and spirit of a living and learning community.

The public spaces are separated from the residential portion of the Suites and are accessible to residents of the Suites, as well as to students who may not otherwise live there or in any other on-campus housing facility. These spaces are not considered “classrooms,” and, therefore, are not part of the University Scheduling Center’s inventory of available class space assigned to courses. The public spaces, however, can be used as meeting locations for the following:

  • Forums or seminars
  • Informal faculty and student discussions
  • Activities and meetings that enhance student interpersonal and multicultural awareness
  • Faculty advising
  • Supplemental instruction and tutorial activities
  • Study groups
  • Activities supported or sponsored by amenity space occupants
  • Peer mentoring activities
  • Performances, exhibits, or displays

Individuals intending to reserve public space in the Suites must complete the Suite Reservation form for the correct building. The residence director or designee for the Suites will receive the form and will coordinate the scheduling of the requested space. The form should be received no later than one week prior to the intended event in order to allow sufficient time to process the request and communicate with all invested individuals.

In order to allow the best opportunity for a variety of events and organizations to utilize these spaces, reservations will be confirmed for no more than two consecutive weeks. Requests can be resubmitted periodically in order to seek ongoing access to space. The priority for space utilization will be granted in the order that requests are received. Should two or more requested dates/times overlap, every effort will be made to accommodate the request in an alternate location that is comparable to the one requested. At no time will a previously approved space request be “bumped” by a more recent request unless an equitable solution can be mutually agreed upon by all parties. Unless an exception is otherwise granted, rooms can be reserved for one specific type of event for no more than a three-hour block of time and for no more than three meetings in one calendar week (Sunday through Saturday.) Rooms will be available from 8:00 a.m. until 10:00 p.m. on weekdays and from 10:00 a.m. until 10:00 p.m. on weekends.

Requests for learning support space will be denied if it is determined in advance that the intended event has the potential to cause physical damage to the facilities or disruption to the residential community. It is understood that the individual(s) sponsoring the event will assume all supervisory responsibilities for the event and agree to incur the cost of damages or additional cleaning as a result of the event. Any additional expenses required to support an activity or event will be the sole responsibility of the sponsor.

The Federal Copyright Act (Title 17, United States Code, Public Law, 94-553, 90 Stat. 2541) governs how copyrighted materials, such as movies, may be utilized publicly. Neither the rental nor the purchase or lending of a DVD or Blue Ray carries with it the right to exhibit such a movie publicly outside the home. Title 17, Section 101 of the U.S. Code outlines that showing a work publicly means “to perform or display it at a place open to the public or at any place where a substantial number of persons outside of a normal circle of a family and its social acquaintances is gathered.” Showing a movie in a residential living space lobby, lounge, or hallway would be considered a public performance and requires a license to be legal.

This is a list of spaces in the housing suite buildings that can be reserved by faculty, staff, and students for events, with information about the equipment and furniture in each room.

Notes:

  • Multimedia equipment includes:
    • Ceiling-mounted projector
    • Multimedia station with
      • Computer with Internet capability
      • DVD/VHS player
      • Document camera
      • Hookup for laptop
      • Cable television
  • The portable multimedia carts have the same equipment (except a portable projector instead of ceiling mounted), and they do not plug into cable television.
  • See below for links to the forms to reserve these spaces. All spaces are not available to be reserved during breaks or summer sessions. Once the request is submitted, housing staff will determine whether the space is available and will contact the requester via the e-mail address provided.

List of buildings and their rooms available for reservations:

  • Details of the specialty resource rooms
  • Putt Hall
    • G43 Multipurpose Room
      • Multimedia equipment
      • Fifteen tables and forty chairs
      • Lectern
    • 103 conference room
      • Five tables and twenty chairs
    • Study lounge (201, 301, and 401)
      • Six tables and twenty-four chairs
      • Room 301 also has a portable multimedia cart
      • Room 201 also has a 47 inch television for collaborative work
  • Delaney Hall
    • G5 Multipurpose Room
      • Multimedia equipment
      • Fifteen tables and forty chairs
      • Lectern
    • Study lounge (125, 225, 325 English Resource Room)
      • Four tables and sixteen chairs
      • Room 227 also has a portable multimedia cart
      • Room 225 also has a sofa
      • Room 125 also has a 47 inch television for collaborative work
    • Resource Rooms
      • 327 LGBTQIA (Lesbian, Gay, Bisexual, Transgender, Questioning, Queer, Intersex, Ally) Resource Room
  • Northern Suites
    • 116 Multipurpose Room
      • Multimedia equipment
      • Fifteen tables and forty-five chairs
      • Lectern
      • Dry erase board
    • Resource Room (202, 302 Science Room, and 402 Human Anatomy and Psychology Room)
      • One table and five chairs
      • Room 302 also has a portable multimedia cart
      • Room 202 also has a 47 inch television for collaborative work
    • 204 Study Lounge (204, 304, and 404)
      • Five tables and twenty chairs
    • Study Room (203, 206 Collaborative Learning Space, 306 Math & Computer Technology Room, and 406 Space Room)
      • Two tables and eight chairs
  • Suites on Maple East
    • Resource Room (202, 302, and 402 Mindfulness Room)
      • One table and five chairs
      • Room 402 is the Mindfulness room. It contains:
        • a 47 inch television for collaborative work
        • computer
        • sound system with 6 headphone sets
        • mp3/cd/radio (am/fm)
        • Yoga equipment
    • Study lounge (206, 306 Health and Wellness Room, and 406) and study rooms (203, 303, and 403)
      • Two tables and eight chairs
  • Ruddock Hall
    • G12 Multipurpose Room
      • Multimedia equipment
      • Eighteen tables and fifty chairs
      • Lectern
    • Resource Room (302 and 402 Mindfulness Room)
      • One table and four chairs
    • Study Lounge (204 and 304)
      • Five tables and eighteen chairs
    • Study Room (206 and 406)
      • Two tables and eight chairs
    • CommEd Studio (404)
      • For recording and practicing teaching or recording Comm Media projects
  • Wallwork Hall
    • G98 Multipurpose Room
      • Multimedia equipment
        • Also includes teleconferencing abilities
      • Room for 100 with tables, 150 without tables
      • Lectern
    • G89 Training Lab
      • Thirty laptop PCs, thirty seats, fifteen tables, lectern, projector, and screen
      • This room is only for training. The furniture cannot be moved.
    • Study room
      • 203, 387: Three tables, twelve chairs (387 has a portable multimedia cart)
      • 104, 204, 286, 304, 386: One table, four chairs
      • 303: Six tables, twenty-four chairs
    • Resource room (203A, 387A)
      • Four tables and ten chairs
    • Lounge (rooms in bold will be used for transitional or break housing, so will not always be available for reservations).
      • G51: Two tables, eight chairs, 47 inch television for collaborative work
      • 149, 249, 349: Two tables, eight chairs
      • 151, 251, 351: One table, six chairs
      • 250, 350: Eight chairs, no tables
  • Suites on Pratt
    • G13 Multipurpose Room
      • Multimedia equipment
      • Fifteen tables and forty chairs
      • Lectern
    • Study Room
      • 204, 304: Five tables, twenty chairs
      • 206: Two tables, eight chairs, 47 inch television for collaborative work
      • 306: Two tables, eight chairs
      • 303: Fourteen seats (couches and chairs)
    • Resource Room (202, 302)
      • One table and five chairs
  • Stephenson Hall
    • G-41 Multipurpose Room: 118 chairs
      • Multimedia equipment
      • Lectern
    • Resource Rooms
      • 252, 352, 453: Two tables, twelve chairs
    • Study lounge
      • 202, , 302,: Eight tables, thirty-two chairs
      • 402: Seven tables, twenty-eight chairs, 47 inch television for collaborative work
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 4:30 p.m.
  • Summer: 8:00 a.m. - 4:00 p.m.