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Syllabus of Record Format

The syllabus of record describes the course in some detail to those interested in the course and provides guidance to faculty members in the department who may wish to teach the course. While each faculty member has the academic freedom to deliver a course in his/her own style, this freedom does not extend to changing the purpose, nature, or objectives of the course.

The syllabus of record should be distinguished from the individual course syllabi that an instructor distributes to students. A copy of the syllabus of record for each course is to be maintained in the office of the department offering the course.

The syllabus of record will contain the following elements:

  1. Catalog Description This includes the course title, number of credits, prerequisites, and an appropriately written course description.
  2. Course Outcomes These should be measurable and student-centered. What is it that students are expected to achieve as a result of taking this course? (Refer to taxonomies in Appendix C for assistance with course outcomes.)
  3. Detailed Course Outline This should give the reader an outline of the topics examined in the course as well as an indication of the amount of time spent on each topic. This is either done by indicating the number of class hours spent on each topic or by indicating the percentage of time spent on each topic. The total number of hours for the class is fourteen (weeks) times the number of credits (e.g., 14 weeks x 3cr = 42 hours). Do not forget to allow time for exams in the outline.  Each hour is an academic hour of fifty minutes.
  4. Evaluation Methods Indicate the type(s) of evaluation used (quizzes, exams, projects, papers, etc.), and detail the requirements on evaluations particular to this course. Indicate the weight of each type of evaluation being used, how the final grade will be determined, and a grading scale. Explain the nature of the culminating activity during final exam period (week fifteen).
  5. Example Grading Scale
  6. Undergraduate Course Attendance Policy Generally this attendance policy should be very generic so that different instructors may tailor their own attendance policy. If, however, the department wishes to require attendance for a course, include a specific policy that conforms to the university attendance policy listed below.
    1. The university expects all students to attend class.
    2. Individual faculty members may define attendance standards appropriate to each course and the consequences of not meeting those standards, within the following guidelines:
      1. Each policy must be distributed in writing during the first week of the course. Normally, it is expected that the information dealing with class attendance standards will be distributed with the Semester Course Syllabus.
      2. Each policy must recognize students’ need to miss class because of illness or personal emergency.
      3. Each policy must define some limited level of allowable absence, normally at least a number of clock hours equal to course semester [credit] hours.
  7. Required Textbook(s), Supplemental Books, and Readings The UWUCC recognizes textbooks change rapidly in some fields, and by the time the course is offered the textbook indicated in the syllabus may be outdated. However, please indicate your judgment of the best textbook available at the time the course is proposed.
  8. Special Resource Requirements List any materials or equipment the student is expected to supply for this course. Is there a lab fee associated with the course?
  9. Bibliography An appropriate list of resource materials used in preparing for the course and for teaching the course. Generally we expect a list of five to fifteen entries using a citation style appropriate to your discipline. Any accepted bibliographic style may be used, but please be consistent.
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