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Enterprise Vehicle Reservation Procedure

How to reserve a vehicle with Enterprise for IUP business only in lieu of a fleet vehicle:

Through IUP’s Website:

  • Access the Travel Office
  • Scroll down to: Vehicle Options
  • Click on Enterprise Vehicle Reservation/Calculator
  • Click on Select for Enterprise Business Use Reservations
  • Enter the Make a car rental reservation information
    1. Pick Up Location: Enter Indiana, PA
    2. Pick Up Date & Time: Enter appropriate information.
  • Return Date & Time: Enter appropriate information.
    1. Vehicle Class: Select Show me everything.
  • Click Search.
  • Click Select for the appropriate vehicle or Call for Availability as directed.
  • Enter Renter’s Details as requested. Credit Card Type will always be Visa even though you will not be paying through this system; see How to pay for your rental below. Enter your e-mail address on this page if you desire an e-mail confirmation.
  • Click on Continue 
  • Total Charges will appear. (Please note that the Sales Tax will be removed at the time of billing.)
  • Click on Book Now

Your vehicle is now reserved. Print a copy of the confirmation page for your records. You will also receive an e-mail confirming the reservation.

Call Enterprise directly:

Enterprise’s telephone number is 724-465-5944

How to pay for your rental:

  • Option 1: Pay with your Travel Card at Enterprise when you pick up your vehicle.
  • Option 2: Call the Enterprise office in Indiana and request a direct billing.
    • You will need your Confirmation Number.
    • You will need your Cost Center Number.
    • You will need IUP’s Direct Bill Number (available from Carol Ramer or Ruth Houser).
  • Option 3: Request a direct billing when you pick up your vehicle.
    • You will need your Confirmation Number.
    • You will need your Cost Center Number.
    • You will need IUP’s Direct Bill Number (available from Carol Ramer or Ruth Houser).
  • Option 4: Pay with your personal credit card when you pick up the vehicle, and request reimbursement through a Travel Expense Voucher.

Note: Approval by the cost center’s financial manager will be obtained by Accounts Payable staff prior to payment.

How to pay for your gasoline:

  • Option 1: Pay with your Travel Card
  • Option 2: Pay with your personal credit card or cash and request reimbursement through a Travel Expense Voucher

Important: In either option, you must turn in the receipt from the purchase to document the expenditure for audit purposes.

  • Financial Operations Office
  • Clark Hall, B18
    1090 South Drive
    Indiana, PA 15705
  • Phone: 724-357-5567
  • Fax: 724-357-3026
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.