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Research Grants While On Sabbatical

When planning a sabbatical, externally grant-funded faculty should consider the following.

Research Location

Some funding agencies require the PI to be on campus during the performance period. If your sabbatical project will take you away from campus, please work with your IUP Research Institute grant and contract specialist before starting your sabbatical.

Supplemental Pay

Faculty on full-time academic year sabbatical (two terms, 50 percent of salary) may be compensated via supplemental pay to work on sponsor funded projects (i.e., grants or external contracts). Sponsor funded workload may not be for duties regularly assigned as a university faculty member. The faculty’s compensation for grant/contract work during the academic year may not be more than 75 percent of their annual full-time base salary (maximum academic year compensation is 125 percent of full-time base salary per PASSHE compensation policy). All grant work must be performed on campus except as authorized by the funding source. In addition to the faculty’s salary, the grant must also fund the related percentage benefits. All of the faculty’s fixed rate benefits are funded by the university via the sabbatical. University funds may not be used to fund the faculty’s salary above the 50 percent allocable to the sabbatical or the percentage benefits associated with the grant/contract funded salary.

Faculty on half-time academic year sabbatical (one term, 100 percent of salary) may be compensated via supplemental pay to work on sponsor funded projects (i.e., grants or external contracts). Sponsor funded workload may not be for duties regularly assigned as a university faculty member. The faculty’s compensation for grant/contract work during the academic year may not be more than 25 percent of their annual full-time base salary (maximum academic year compensation is 125 percent of full-time base salary per PASSHE compensation policy). All grant work must be performed on campus except as authorized by the funding source. In addition to the faculty’s salary, the grant must also fund the related percentage benefits. All of the faculty’s fixed rate benefits are funded by the university via the sabbatical. University funds may not be used to fund the faculty’s salary above the 100 percent allocable to the sabbatical or the percentage benefits associated with the grant/contract funded salary.

The above standards are based on the intent of the APSCUF Collective Bargaining Agreement and applicable provisions of the PASSHE Compensation Policy and applicable provisions of Circular A-21 Cost Principles for Educational Institutions. Specifically:

  • No more than 50 percent of a faculty member’s base compensation while on sabbatical may be funded from university funds (CBA);
  • No faculty member may receive more than 125 percent of their base compensation during the academic year (PASSHE Compensation Policy); and
  • No faculty member may receive more than 100 percent of their base compensation from federally funded sponsored research(A-21 Circular).

  • School of Graduate Studies and Research
  • Assistant Dean for Research
    Stright Hall, Room 113
    210 South Tenth Street
    Indiana, PA 15705-1081
  • Phone: 724-357-7730
  • Fax: 724-357-2715
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–12:00 p.m.
  • 1:00 p.m.–4:30 p.m.