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Suggested Format for a Follow-Up Letter

Your Present Address
City, State, Zip Code
Date of Writing


Ms. Jane Doe
Street Address
City, State, Zip Code

Dear Ms. Doe:

1st Paragraph: Express appreciation for opportunity; mention location and date of interview or meeting; make a positive statement about your interest in the organization.

2nd Paragraph: Emphasize a specific point which will make you stand out in the employer's memory; supply any additional information which was omitted from the interview.

3rd Paragraph: Close with additional appreciation; make a positive statement about your qualifications for the position.


(TS) - (your handwritten signature)

Type your name

Note: TS = Triple Space

  • Career and Professional Development Center
  • Pratt Hall, Suite 302
    201 Pratt Drive
    Indiana, PA 15705
  • Phone: 724-357-2235
  • Fax: 724-357-4079
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. to 4:30 p.m.
  • Please Drop-in résumé reviews will be held every Tuesday and Wednesday from 4:30 to 6:00 p.m., beginning September 8 and continuing until Wednesday, December 2, 2015.