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Enroll for Electronic Delivery of Your Form W-2

Starting in 2012, you have the option to receive your W-2 electronically via Employee Self Service (ESS).

The benefits of signing up for electronic delivery include:

  • Faster delivery—have your W-2 up to a week sooner than those that choose paper delivery.
  • No possibility that your W-2 might be lost, stolen, delayed or misplaced by the U.S mail service. Access is available at the same easy-to-use, secure website (ESS) at which you already access your leave, pay, benefits, and other general employee information.
  • Access can be attained even if you are away from your primary residence.
  • The format of the online W-2 allows an employee to quickly and easily print, just like the current pay statement, in case a paper copy is needed.
  • Access to view and print copies of your W-2/W-2c as often as needed, at your convenience.

You must provide your consent to receive your W-2 in electronic format in lieu of paper format. For this reason, if you wish to attain your 2012 W-2 statement only in electronic format, please follow the directions below. At any time through December 15, 2012, you may change your mind and withdraw consent to online delivery using the ESS system. Any withdrawal after that time will need to be made in writing to your payroll office. An employee’s withdrawal of consent will be effective on the date received. If consent is withdrawn, it will only be effective for those W-2 statements not yet issued.

Please note that if you consent to receive your W-2 electronically, you will not receive a paper copy of your W-2. If you do not consent to electronic delivery, you will only receive your W-2 in the mail and will not be able to access it electronically.

To enroll in electronic delivery, or to change your election through December 15, 2012, follow the steps below:

  1. Access ESS.
  2. Navigate to ESS and then to Payroll.
    Sample W2 electronic delivery email-1
  3. Choose the link to update your W-2 election.
    Sample W2 electronic delivery email-2
  4. Once in the application, choose the appropriate button to enroll in electronic delivery. Your current election is displayed directly above the button choices.
    Sample W2 electronic delivery email-3
  5. If you elected to receive an electronic W-2, once the W-2s are run in the system (January 2013) you will see a new link in ESS under the payroll tab which will say “Display W-2 Form.”
    Sample W2 electronic delivery email-4 
  6. On the next screen, choose the line for the appropriate year (only 2012 will appear the first year) and then the button to Display. Your W-2 form will appear below.
    Sample W2 electronic delivery email-5
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