Once a PDF is in the CMS, you can easily update the file. By updating the existing PDF, you can avoid having to update links you may have created to the file.
Note: Only PDF files can be updated this way. If you have a Microsoft Office document that needs updated, you will need to upload the new file, and relink any existing links to the new file.
Updating a PDF
To update a PDF that is already in the CMS, you need to first locate the file in the CMS:
- Go to the Workarea and click on Content on the lower left side.
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- Then, also on the left side of the Workarea, navigate to the folder where the PDF file is located. Click on the folder title.
- On the right side of the Workarea, click on the PDF file title.
- Then click the Edit icon to open the PDF for editing:
- Click on the Choose File button and browse on your computer for the new file. Double-click the name of the file.
- If needed, update the title in the title field.
- Go to the Summary tab (the content opens on the Content tab) and if needed update the summary. Be sure to check for incorrect dates or outdated information and update accordingly.
- Submit the content. You will be prompted with a message notifying you that you are overwriting this file. Click OK to confirm and complete the submission.
Once the PDF has gone through workflow, it will be updated on the live site the following day. If this PDF was linked to from a page(s) or added in a Collection, you do not need to do anything further. The new file will replace the old one. For Collections, the title and summary of the PDF will also update if revisions were made to those.
