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CPUB Student Grants

The Commonwealth of Pennsylvania University Biologists
Student Grants for Research in Biology
Deadline: 4:00 p.m. September 14, 2012 

See Dr. Holly Travis for more information.

    Undergraduate and graduate students at the 14 Pennsylvania State System of Higher Education Universities are invited to apply for funds to be used to help defray the costs of supplies and equipment for scientific research. The maximum amount awarded will be $400 per research project. Grant-funded research must be completed no later than August 31, 2013. 
    The application must include a cover letter and detailed research proposal, both of which are to be written by the student who is requesting funding, the student author's curriculum vitae or resume, and a supporting letter from the student's CPUB project faculty mentor. The research proposal should follow the prescribed format and should also include a completed CPUB Cover Sheet and a completed CPUB Budget Form. The maximum length for the proposal is 4 pages with one inch margins and a font size no smaller than 12. The 4 page limit is for the introduction, materials and methods, and timeline combined. The list of references, letters, budget form, resume or curriculum vitae, and cover sheet are not included in the 4 page limit. To be eligible for funding, the proposed research must be performed in collaboration with a faculty mentor who is a CPUB member or with a PASSHE faculty member who is doing biological research in a non-CPUB department and has obtained the support of the University’s CPUB Director for submission of the proposal. The research project must be within the area of expertise of the faculty mentor/sponsor. A faculty member may sponsor only one CPUB research grant proposal per academic year. In addition, each proposal may have only one student author. Research projects must be carried out at academic institutions within the PA State System of Higher Education. Exceptions may be made for research conducted at a field station or museum, provided that the research is directly supervised by a CPUB member. 
    Complete instructions for completing the application package can be obtained on the CPUB website: http://academics.sru.edu/cpub/
    Late proposals, incomplete proposals, proposals that do not meet the page limit and font and margins requirements, proposals that are not sponsored by a PASSHE faculty member with expertise in the area of the research, and/or proposals submitted with more than one student author will not be considered for funding. 
    Each application must be submitted as a single PDF file by 4:00 p.m. September 14, 2012. Late submissions will not be considered.

Submit a single PDF file of the complete application to:
Dr. Carol C. Mapes, Chair CPUB SGFC at mapes@kutztown.edu

Members of the CPUB Student Grant Fund Committee:
Dr. Carol Mapes, Chair, Kutztown University of PA
Dr. David Argent, California University of PA
Dr. Brian Paulson, California University of PA
Dr. Larry Reinking, Millersville University of PA
Dr. Carolyn Steglich, Slippery Rock University of PA
Dr. Tracy Whitford, East Stroudsburg University of PA
Dr. Kevin Williams, Bloomsburg University of PA

Guidelines & Instructions for the CPUB Student Research Grant Application

A. Applicant Eligibility Requirements 

    1. Any undergraduate or graduate student currently enrolled in a degree program at a PASSHE school is eligible, provided that the applicant: 

        a. is in good academic standing, according to the requirements stated in the graduate/undergraduate catalog of the student’s institution. 

        b. is at least a sophomore, according to the requirements stated in the undergraduate catalog of the student’s institution (not applicable to graduate students). 

        c. performs his or her research in collaboration with a faculty mentor who is a CPUB member or with a PASSHE faculty member who is doing biological research in a non-CPUB department and has obtained the support of the University’s CPUB Director for submission of the proposal. The research project must be within the area of expertise of the faculty mentor/sponsor, and this must be addressed in the letter of support from the faculty mentor/sponsor. The faculty sponsor must sign the cover sheet indicating that he or she has read the proposal and is in support of it. If the PASSHE faculty sponsor is not a member of a CPUB department, then the CPUB Director must also sign the cover sheet.

B. Project Expenditures 

    1. Allowable Research Expenditures: 

        a. Funds may be used to defray the cost of consumable supplies, specialized services and/or durable equipment that is not available in the department at the student’s institution. Examples: purchase of specialized chemicals, purchase of test kit chemicals for toxicity testing, purchase of photographic supplies, purchase of boat time for aquatic sampling, or purchase of live specimens. 

        b. Funds may be used for the purchase of specialized apparatus and/or equipment not generally available in existing facilities. Examples: specialized lenses for microscopes, software for phylogenetic analysis, sample storage containers (e.g. vials, specimen jars). 

        c. Travel costs incurred as part of the research are eligible for funding. Such costs may include transportation to field stations or museums, lodging, and meals. 

    2. Ineligible Expenditures: 

        a. Grant monies cannot be used to purchase supplies or materials that can reasonably be expected to be available in Biology departments at PASSHE universities. For example, pH meters and common laboratory chemicals such as sucrose are not allowable expenses. 

        b. Travel expenses associated with attending professional meetings are not eligible for funding under this grant. 

        c. Grant monies cannot be used to pay salaries, stipends, or consulting fees.

C. Additional Requirements and Information 

    1. The maximum amount for a research grant is $400 for supplies/equipment or research-related travel. The committee may elect to fully fund, partially fund, or not fund a proposal. 

    2. Student grant recipients shall be limited to one research award per academic year. 

    3. A faculty member may sponsor only one research grant proposal per academic year. 

    4. Each proposal may have only one student author. 

    5. Research fund proposals must be submitted prior to conducting the experiments for which funding is being sought. 

    6. Grant-funded research should be completed by August 31, 2013. 

    7. Reapplication for funds for on-going research (research that has been approved and funded in a prior academic year) may be submitted. 

    8. The maximum length for the proposal is 4 pages with one inch margins and a font size no smaller than 12. The 4 page limit is for the introduction, materials and methods, and timeline combined. The list of references, letters, budget form, resume or curriculum vitae, and cover sheet are not included in the 4 page limit. 

    9. Proposals will be assessed on the basis of scientific merit, the quality of the experimental design and proposed analysis, and the feasibility of successfully completing the proposed project. The quality and clarity of the proposal (i.e. how well the proposal was written and how well the guidelines were addressed) will also be taken into consideration when proposals are reviewed. 

    10. Late proposals, incomplete proposals, proposals that do not meet the page limit and font and margins requirements, proposals that are not sponsored by a PASSHE faculty member with expertise in the area of the research, and/or proposals submitted with more than one student author will not be considered for funding. 

    11. All materials or equipment purchased will become the property of the PASSHE member institution. 

    12. Research projects must be carried out at academic institutions within the PA State System of Higher Education. Exceptions may be made for research conducted at a field station or museum, provided that the research is directly supervised by a CPUB member with expertise in the area of the research. 

    13. Students whose proposals are funded are required to submit a report describing the results of their research by August 31, 2013. The required report form is attached to this RFP. Failure to submit a report will make the grant recipient ineligible to submit a CPUB student grant proposal in the future and will disqualify the faculty sponsor from sponsoring a future CPUB student grant proposal. The late submission of a report will reinstitute eligibility for the student and faculty sponsor to submit or sponsor future proposals. 

    14. Grant recipients are strongly encouraged to present the results of their research at a CPUB Annual Meeting. 

    15. Publications and/or presentations resulting from the research should acknowledge support from CPUB.


D. Preparation of the grant application:

All of the following sections (1-4) must be included in order for the proposal to be considered: 

    1. Cover letter from the student who is requesting funding. The cover letter should address the significance of the research project to the student as well as the qualifications of the student to do the research. 

    2. Research proposal written by the student who is requesting funding: 

        a. Completed CPUB Grant Application cover sheet with required signatures. 

        b. Introduction 

            1. The introduction should contain sufficient background information to help the reviewers understand the significance of the project. 

            2. Literature relevant to the proposed research should be briefly reviewed. 
            
            3. The objective of the research and supporting hypothesis or hypotheses should be clearly stated. 

        c. Materials and methods 

            1. This section should begin with a paragraph listing any non-standard materials or reagents, and the source(s) from which these will be obtained. 
    
            2. The methods must be described in sufficient detail that the reader can follow the procedure and determine that it has been thoughtfully designed. Any controls to be used in the experiment(s) should be described and the numbers of replicates that will be used should be indicated. The statistical tests to be used in data analysis should be stated, when appropriate. 

        d. A time-line for completing the grant-funded research. 

        e. References 

            1. This section must contain a minimum of three journal articles relevant to the project. 


        f. CPUB Budget page 

            1. The CPUB budget page should be completed and submitted. 

            2. The source used to determine the cost of each item must be clearly listed (i.e. 6-methyl purine, SIGMA, Cat. # M6502). 

            3. Additional sources of funding for the project should be listed. Projects with proposed budgets that exceed the maximum level of funding available for CPUB student research grants, will be looked upon more favorably if additional funding is being sought or has been secured. 

            4. The budget justification section must be completed.

   3. Student's resume/c.v. prepared in standard format. 

   4. Letter of support from CPUB project faculty mentor. The letter should also make it clear how the student project is in the area of expertise of the faculty mentor.


CPUB Student Research Grant Application Cover Sheet

Title of Project:

Date:

Total CPUB Grant Request: $

Name of Student:
University:
Mailing Address:



Student E-mail Address:


CPUB Project Faculty Mentor:
Mailing Address:



Faculty Mentor E-mail Address:


Area of expertise of CPUB project Faculty Mentor as it relates to project:



Signature of Student Applicant:


Signature of Faculty Mentor ascertaining that he/she
has read the proposal and is in support of it:


Supporting Signature of CPUB Director if PASSHE
Faculty Mentor is supervising Biological Research
but is NOT a member of a CPUB Department:

□This study conforms to our institution’s requirements for care and use of animals and/or human subjects _______________.
Initials of Advisor

□This study involves no animals and/or human subjects _______________.
Initials of Advisor


CPUB Student Research Grant Budget Page

Complete the following table. Be sure to include information regarding all non-standard materials and services that are required to successfully complete the proposed research and the sources of funding.

Materials/services*:     Source of materials/services:     Quantity:     Unit cost:     Total cost:     Source of funds:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

* CPUB grant funds cannot be used to purchase supplies or materials that can reasonably be expected to be available in Biology departments at PASSHE universities. CPUB grant funds cannot be used to pay salaries, stipends, or consulting fees.


Total costs of proposed research:

Total request for CPUB Grant funding (maximum $400):


Note: If the total costs exceed $400, explain how the additional costs will be covered by describing all other sources of funding and how these funds will be used. Please indicate whether the funding has already been procured or if the funding is pending. If the funding is pending, please indicate what stage you are at in the process of obtaining the funding. (Use an additional sheet if necessary.)


Budget Justification

Provide a justification for each item for which CPUB grant funding is sought. (Use an additional sheet if necessary.):





Checklist for Preparing the CPUB Student Research Grant Application

The application packet must be submitted as a PDF file.

*The application packet must contain each of the items listed below:

_____Completed CPUB cover sheet


_____Cover letter from the student who is requesting funding.


_____Research proposal written by the student who is requesting funding.


The proposal must have the following sections:


_____Introduction


_____Materials and methods


_____Time-line


_____References


_____Completed CPUB budget page


_____The student’s resume/c.v. prepared in standard format.


_____Letter of support from CPUB project faculty mentor. The letter should also make it clear how the student project is in the area of expertise of the faculty mentor.

The maximum length for the proposal is 4 pages with one inch margins and a font size no smaller than 12. The 4 page limit is for the introduction, materials and methods, and timeline combined. The list of references, letters, budget form, resume or curriculum vitae, and cover sheet are not included in the 4 page limit.

Each application must be submitted as a single PDF file by 4:00 p.m. September 14, 2012. Late submissions will not be considered.

Submit a single PDF file of the complete application to:
Dr. Carol C. Mapes, Chair CPUB SGFC at mapes@kutztown.edu
CPUB Student Research Grant Report Form

Student Name: Faculty Mentor:
University:

A. Abstract summarizing the findings of the grant-funded research project:


















B. Budget report indicating how the CPUB grant funds were used:

Materials/services: Source of materials/services: Quantity: Unit cost: Total cost:

1.

2.

3.

4.

5.

C. Presentations/publications resulting from the CPUB-funded research:





Submit by August 31, 2013 to assure that you and your faculty sponsor will be eligible to submit or sponsor future CPUB Research Grant proposals:

Dr. Carol C. Mapes
Chair, CPUB SGFC
Biology Department
Kutztown University of PA
Kutztown, PA 19530
mapes@kutztown.edu 

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