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Graduate Assistantships

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Access the Graduate Assistantship Award Form 2015–16, to be submitted to the SGSR as soon as you have identified your student(s) who will be awarded graduate assistantships (including those still in the application phase).

For a student to receive a graduate assistantship, graduate coordinators must submit the required forms by the following deadlines: GAs will not be processed after these deadlines. 

  • Summer-only GA Assignments: April 1
  • Fall-only and Fall/Spring combined GA Assignments: July 1  
    • Note: Graduate coordinators are strongly encouraged to submit GA award forms early in the spring term. They will be processed for students who are applying and for those who have been admitted.
  • Spring-only GA Assignments: November 1
  • Revisions to GA Award previously submitted: End of the Add/Drop period for that term.

Note: Mini GAs are used to recruit students, and they typically occur at the last minute. Therefore, a mini GA is exempt from the above stated deadlines. Grant-funded GAs must adhere to the noted deadlines unless the grant is funded after the deadline for that term.

Forms being filled outSelecting the Graduate Assistant

Access and review the listing of allocations (includes allocation formula information) for the current year.

Next determine the type of awards your department will offer based off allocations. Then select your graduate assistants. Remember, for students to be eligible:

  • They cannot be an IUP or State System employee.
  • They cannot be on academic probation.

Use the Graduate Assistantship Award form to provide the SGSR notice of each of your selected graduate assistants. The preferred method for submitting forms for SGSR to review is through clicking the Submit button on the form or e-mail to Completed forms may also be submitted via campus mail. Incomplete or incorrectly completed forms will be returned.  

Next Steps

Upon completion of the two-page form and a review by the SGSR, an agreement will be issued to the selected student(s). Recipients can be in the application phase for acceptance into IUP when the agreements are issued; they do not need to be admitted at that time. The agreement becomes valid once the student is admitted. If a student does not enroll, the GA can be reassigned only through the end of the add/drop period for the term.


Each GA recipient is provided Payroll Guidelines with his or her agreement. It is the responsibility of the graduate assistant to complete the requested documentation in order to receive his or her stipend. Students are not permitted to begin their duties as a graduate assistant until they have completed the paperwork for Payroll.