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Graduate Assistantships

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Forms being filled outSelecting the Graduate Assistant

Access and review the listing of allocations (includes allocation formula information) for the current year.

Next determine the type of awards your department will offer based off allocations. Then select your graduate assistants. Remember, for students to be eligible:

  • They cannot be an IUP or State System employee.
  • They cannot be on academic probation.

Completing and Submitting the Graduate Assistant Award Form

Download the Graduate Assistantship Award form and save it to your desktop or other secure location, complete the form, and save it. Then upload the Graduate Assistant Award form by logging into iforms at http://iforms.iup.edu. (Select "Upload Your Documents.")  Learn more about iforms. Please note that a VPN connection is required if accessing this webpage from off-campus.

For a student to receive a graduate assistantship (GA), graduate coordinators must submit the required forms by the following deadlines. Forms received after these deadlines will not be processed.

  • Summer-only GA assignment:  July 1
  • Fall-only and Fall/Spring GA assignments:  July 1
    • Graduate coordinators are strongly encouraged to submit GA award forms early in the spring term. 
  • Spring-only GA assignments:  November 1
  • Revisions to GA awards previously submitted:  End of the Add/Drop period for that term.

Note:  Mini GAs are used to recruit students and they typically occur at the last minute. Therefore, a mini GA is exempt from the above stated deadlines. Grant-funded GAs must adhere to the noted deadlines unless the grant is funded after the deadline for that term.

Offer of Award from SGSR to Student

Upon completion and submission of the GA award form and a review by the School of Graduate Studies and Research, an award letter and agreement will be issued to students via their IUP e-mail address. The e-mail comes from graduate-assistantships@iup.edu and the graduate coordinator is copied on the message.

Background Clearances

Along with the award letter and agreement, students receive a checklist of step-by-step  instructions they must follow to be cleared by Human Resources. Students are not permitted to begin working until they have completed the three required clearances with Human Resources. Once the SGSR receives approval from Human Resources, the student and the program coordinator will receive an e-mail indicating that the student has been cleared to begin working. Attached to that e-mail message will be the GA agreement signed by the SGSR. The student's next step is to go to the Payroll Office with the necessary documents.

Payroll

Each GA recipient is provided Payroll Guidelines with his or her agreement. It is the responsibility of the graduate assistant to complete the requested documentation in order to receive his or her stipend. Students are not permitted to begin their duties as a graduate assistant until they have completed the paperwork for Payroll.