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Matchmaking Tips for Suppliers

How do I prepare for my Matchmaking Sessions before arriving onsite?

  • Matchmaking sessions are scheduled on a first-registered, first-assigned basis.
  • You will receive an e-mail confirming your matchmaking session and the scheduled time and the matched agency or prime.
  • Do your homework! Research the agencies and primes, visit their websites.
  • Bring a capability statement (one page is plenty).
    • Highlight your company’s qualifications and unique product or service.
    • Emphasize your niche.
    • Show a track record of outstanding service.
    • Make sure you list any certifications, e.g., 8(a), HUBZone, etc.

How do I prepare for my Matchmaking Session when onsite?

  • Don’t come unprepared! Write down any questions you have after doing your homework.
  • Be on time and dress appropriately.
  • Bring the right person that can answer any questions the procurement officer may have.
  • Each meeting will be fifteen minutes. Sell yourself!
    • Present your business card. A brochure will work as well.
    • Spend the first few minutes introducing your company overview. (Include any certifications.)
    • Spend a few minutes describing your products and services and your unique niches.
    • Spend a few minutes on your track record and successes.
    • The rest of the meeting can be spent on interacting with the buyer to find out about opportunities, what the next step is and how you plan to follow up.
  • Tell the buyer “This is how my company can help you.”

What do I do after my Matchmaking Session and the event is over?

  • Have an advance plan for following up and then do it.
  • Be proactive. The agency or prime contractor will not come knocking on your door. No matter how many T’s you have crossed and I’s you have dotted, you won’t have a chance of getting a contract if you don’t build a relationship. Make the connection with the right person. Remind them of who you are, your track record, solutions you have to problems they have, the prices you charge, etc.
  • Be patient and persistent.