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Annuitant Hiring Policy

Date: January 20, 2005

Purpose:

This university policy provides guidelines to request the hire of a retiree from the Commonwealth of Pennsylvania.

Scope:

This policy is applicable to all managers requesting the reinstatement or reemployment of an annuitant from the commonwealth.

Objective:

The objective of this policy is to provide consistent guidelines for the rehire of annuitants when an emergency hire exists.

Policy:

This policy provides procedures for the reinstatement or reemployment of an annuitant retired from the State System’s Alternative Retirement Plan, Public School Employee’s Retirement System (PSERS), or the State Employee’s Retirement System (SERS).

Employees retired from the State System’s Alternative Retirement Plan or the State Employee’s Retirement System may be reemployed or reinstated for a period not to exceed ninety-five days in any calendar year when an emergency exists. The procedures established in this policy are consistent with the April 30, 1999, memo from the State System of Higher Education, Subject: Reemployment of Commonwealth Annuitants and the Commonwealth Management Directive 515.20 Amended, dated February 21, 2002 (Section 3.b. concerning pay for returning annuitants does not apply to rehired State System annuitants).

The ninety-five-day limit does not apply to annuitants retired under the Public School Employee’s Retirement System (PSERS) as provided by Act 2004-63 signed by Governor Rendell on July 4, 2004. Employment may extend throughout a school year (July 1 through June 30).

Definitions:

Annuitant: An annuitant is anyone who has retired from the Alternative Retirement Plan (TIAA-CREF, ING, Met Life, or Valic Retirement Plans), Public School Employee’s Retirement System (PSERS), or State Employee’s Retirement Systems (SERS) plans.

Emergency: In the judgment of the employer, an emergency exists that creates “a serious impairment of service to the public.” All avenues to secure other qualified individuals (non-retirees) must be specified in supporting documentation to the Office of the Chancellor. Critical vacancies resulting from retirements should be filled on a permanent basis as quickly as possible.

Ninety-five Days: Reemployment of retirees from the Alternative Retirement Plan or the State Employee’s Retirement System cannot exceed ninety-five work days in a calendar year. Employment beyond ninety-five days will result in termination of annuitant health care coverage and the monthly retirement annuity. Any amount of time less than one-half of a day shall be counted as one-half of a day; one-half and over shall be counted as a full day. As a temporary wage employee, the employee will not be eligible to receive pay for days that classes are not in session, e.g., reading days, Spring Break, holidays, etc.

Pay: Annuitants may be returned to any classification for which they qualify, which is either equal to or lower than the classification held at the time of retirement. As a cost savings initiative, universities are urged to negotiate lower rehire classifications and pay rates for rehired annuitants; however, pay must be consistent with the rehire classification.

Act 2004-63: Governor Rendell signed Act 2004-63 on July 4, 2004 expanding the law for the “emergency” rehire for the reemployment of retirees from the Pennsylvania State Employee’s Retirement System (PSERS) eliminating the 95-day limit on emergency rehires. Under the new provisions, the emergency employment may now extend through the school year (July 1 through June 30) in which the emergency or shortage of school personnel occurs. The act also extends the provisions for reemployment of PSERS annuitants to include extracurricular positions in public universities.

Responsibilities:

Each manager requesting authorization to hire an annuitant as an emergency hire will be responsible for complying with this policy. The Office of Human Resources will be responsible for policy compliance.

Procedures:

  1. The department chair/supervisor must discuss their request to hire an annuitant with their respective dean/director. A completed Pennsylvania State System of Higher Education Request for Annuitant Re-hire Form should be submitted at that time to the dean/director. The Pennsylvania State System of Higher Education Request for Annuitant Re-hire Form is available on the web or by contacting the Faculty/Administrative Employment Manager in the Office of Human Resources at extension 7-2431.
  2. The dean/director will submit the completed form and discuss the recommendation for approval with their respective vice president who will request approval from the president.
  3. The vice president must obtain approval in writing from the president. An e-mail message will be accepted as written approval.
  4. When the vice president receives the written approval of the president, he/she will forward it to the dean/director and department chair/supervisor.
  5. The completed Pennsylvania State System of Higher Education Request for SSHE Annuitant Re-hire Form and the president’s written approval (e-mail) may be forwarded either electronically or hard copy to the faculty human resources manager, G-5 John Sutton Hall. The completed form will be mailed to the Chancellor’s Office in Harrisburg for approval. The annuitant cannot be placed on the payroll or begin work until approval is received from the Chancellor’s Office.
  6. The approval/denial decision from the director of System Personnel Services, will be sent to the faculty human resources manager. The president will be notified and will send a letter acknowledging the decision to the faculty member with a copy to the vice president, dean/director, and chairperson/supervisor.
  • Human Resources Office
  • Sutton Hall, Room G8
    1011 South Drive
    Indiana, PA 15705
  • Phone: 724-357-2431
  • Fax: 724-357-2685
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–4:30 p.m.