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A Guide for Students Who Are Called to Active Duty Military

Virginia Guardsman Sgt. Gary Melton says goodbye to his daughter, Elaina, before deployment. (Photo by Staff Sgt. Andrew H. Owen, Virginia Guard Public Affairs, www.flickr.com/photos/thenationalguard)

Students who are called to active duty and who submit a copy of their call to active duty papers will be eligible to receive a 100-percent refund of tuition and fees and a proration of housing and dining charges as per the services used.

As with other refunds, monies will be returned to appropriate parties in accordance with federal and state guidelines.

For a full description of the IUP policy for students called to active military duty, please refer the IUP Catalog. The information listed below is designed to assist you with detailed information that should prove to be helpful as you leave the university for your pending deployment.

Contact IUP’s Advising and Testing Center, Pratt Hall, Room 216, 724-357-4067.

The following options will be available to you:

Option 1: Total Withdrawal from All Current Semester Courses

You may choose to do a total semester withdrawal from all classes and receive a full refund for tuition and fees; any university room and dining hall contract fees would be refunded on a prorated basis for the actual services that you have received up to the date of the withdrawal. This option requires that you withdraw from every course and receive no grade for any course taken that semester.

Option 2: Discuss Grades with Your Professors

If a substantial part of the semester has been completed by the time you are called for active military duty, you may meet with each instructor to determine an appropriate grade. Since assignment of grades is the responsibility of the instructor, he/she may assign whatever grade is appropriate. If the appropriate grade is an “Incomplete,” IUP will extend the deadline by which the incomplete must be removed from your academic transcript to 180 days from the time you return from active duty. Any university room and dining hall contract fees would be refunded on a prorated basis for the actual services you have received up to the date of leaving the university for active duty.

Lance Cpl. Godwin Olivier with Son Jin, a child of the Ja Won Social Welfare Corporation, during a community relations project in Korea. (Photo by UNC CFC USFK, www.flickr.com/photos/unc-cfc-usfk)

Once you have made your decision, remember to do the following:

  • Notify your academic advisor to review your decision regarding total withdrawal or acceptance of grades.
  • If you have received financial aid, contact IUP’s Financial Aid Office, Clark Hall, Room 201, 724-357-2218.
  • If you are receiving veterans’ benefits, contact the Veterans Affairs Office, Clark Hall, Room 126, 724-357-3009.
  • If you currently have student loans, contact your lender for information regarding being on active duty.
  • Contact the IUP Registrar’s Office, 301 Clark Hall, to notify them of your leaving and to receive preliminary information for readmission – (724) 357-2217.
  • Take care of any “holds” on your IUP account shown on URSA.
  • Consider selling any unneeded textbooks.
  • Check with IUP Libraries to determine if you have any library books to return.
  • If living on campus, contact the Office of Housing, Residential Living, and Dining, Ruddock Hall, Room G37, 724-357-2696.
  • If living off campus, contact your landlord to discuss provisions of your lease agreement.
  • Contact your utilities providers to stop service.
  • Visit MoversGuide to forward mail to appropriate location.
  • If you need support or counseling, several university resources, including the following, are available:
  • Contact your cell phone provider.

Guide for Students Who Wish to Re-enroll at IUP after Active Duty Service

Following is a guide of steps you should take when re-enrolling at IUP after active duty service:

Seabees begin their journey from Afghanistan to homeport in California. (U.S. Navy photo by Chief Mass Communication Specialist Michael B. Watkins/Released, www.flickr.com/photos/usnavy)

  • Apply for readmission with the IUP Registrar’s Office, Clark Hall, Room 301, 724-357-2217, or apply for readmission using URSA, under the “Student Services” tab. (You will receive instructions for semester course scheduling.)
  • Request Military and College Transcripts from the American Council on Education.
  • If you will be seeking to receive IUP credit for military courses or military experience taken during your deployment, gather the information and have it ready to submit to your college dean’s office.
  • Contact your academic advisor to discuss your plans for course scheduling (your assigned academic advisor can be found on IUP URSA website, under the Student Services tab, Academic Services link, View your Advisor).
  • If you have any “Incomplete” grades on your academic transcript, discuss plans for completing the incomplete course(s). You will need to contact the instructor of the course(s) to make these arrangements.
  • Contact the Financial Aid Office, Clark Hall, Room 201, to find out more about G.I. Bill Benefits, 724-357-2218.
  • Make contact with Indiana County’s Veterans Service Office, 825 Philadelphia Street, Indiana, PA 15701, 724-465-3815.
  • If you wish to live on campus, contact the Office of Housing, Residential Living,and Dining, Ruddock Hall, Room G37, 724-357-2696. This office also provides information to students in search of off-campus housing.
  • Obtain a new student identification card (if needed). The IUP I-Card Office is located in the IUP Hadley Union Building (HUB), 724-357-1314, or online.A soldier arrives home from Afghanistan at Hurlburt Field, Ft. Walton Beach, Florida. (Photo by Jack Newton, www.flickr.com/photos/jdn)
  • Update the Personal section of URSA to include address, phone number, etc. Also update your veteran’s information on the Personal tab section of URSA.
  • Apply for a new parking pass with the university (can also be done using the URSA self-service menu, under the “Student Services” tab).
  • Military Resource Center
  • Pratt Hall, Rooms 101 and 102
    201 Pratt Drive
    Indiana, PA 15705
  • Phone: 724-357-3008
  • Computer Lab: 724-357-2856
  • Summer Office Hours
  • Monday through Friday
  • 8:00 a.m.–4:00 p.m.