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Policy and Procedure for Clearances and Liability Insurance

Revised February 2015

Professional Liability Insurance and Clearances Required


  • Professional liability insurance ($1 million per claim/$3 million per occurrence coverage)
  • Act 34, Criminal Record Clearance, less than one year old
  • Act 151, Child Abuse Clearance, less than one year old


  • Professional liability insurance ($1 million per claim/$3 million per occurrence coverage)
  • Act 24, Arrest/Conviction Report and Certification Form
  • Act 34, Criminal Record Clearance, less than one year old
  • Act 151, Child Abuse Clearance, less than one year old
  • Act 114, Federal Clearance, within the last three years (needs to be updated if student is not   continuously enrolled in fall and spring semesters)
  • TB test, less than one year old (school districts may require shorter time periods at practicum or field placement)


  1. Obtain the liability insurance and clearances as outlined below.
  2. Mail the proof of liability insurance and clearances directly to Kelly Montanti in the Department of Counseling as outlined below.
  3. Use the checklist on p. 5 of this document each time you submit these documents, and include a self-addressed stamped envelope.
  4. Signed checklist will be returned to you to and will serve as a receipt.

Beginning with Fall 2010 Admissions

Professional Liability Insurance Requirement – For MA and MEd students

Deadline: Prior to the first night of class

Upon admission, students must obtain their professional liability insurance and submit the proof of the insurance policy NO LATER THAN THE FIRST NIGHT OF CLASS.

Liability insurance may be purchased through any appropriate insurance carrier. Liability insurance limits of 1 million: 3 million are required by the university. Two options often used by counseling students include:

  1. HPSO Professional Liability Insurance
    Approximately $37 per year for students
  2. You may also join the American Counseling Association. Student memberships receive professional liability insurance through HPSO as part of their membership.

Clearances required – For MA and MEd students (see list above)


Fall and Summer Admissions: Deadline October 1

Obtaining Clearances

See below for how to obtain clearances.

  1. Students must apply for above listed clearances listed at the beginning of the semester in which they are enrolled.
  2. Once clearances are received, please submit them to Ms. Kelly Montanti at the address below.  If you mail in your clearances please provide a self-addressed, stamped envelope for return of the originals (It is recommended, though not required, for you to use certified mail). 

    Attn: Ms. Kelly Montanti
    Department of Counseling
    206 Stouffer Hall
    Indiana, PA 15705
  3. If a student has a finding on any clearance, the student should contact the director of Field Placement Assistance for a meeting to discuss the finding. Ms. Montanti will be forwarding all paperwork to the director after logging its receipt. 

    Director of Field Placement Assistance
    College of Education and Educational Technology
    Stouffer Hall, Room 104
    1175 Maple Street
    Indiana, PA 15705-1058
    Phone: 724-357-2485
  4. Prior to any practicum or field experience, the director of Field Placement Assistance is required to contact potential sites to disclose and discuss any findings.

Updating Liability Insurance and Clearances

  1. Students are responsible for keeping liability insurance and all clearances updated. Updated paperwork is to be provided in the same manner as listed above.
  2. Failure to provide updated liability insurance and clearances would prevent a student from enrolling or continuing in classes. 
  3. Non-compliance with this departmental policy would result in referral to the student issues committee and could result in dismissal from the program.


  1. Criminal Record Check – May be done online via the Pennsylvania State Police at or via mail and the attached form. Cost is $10.
  2. Pennsylvania Child Abuse History Clearance –  May be done online at or via mail. Cost is $10. It can take up to six weeks if done by mail.
  3. Federal Criminal History Record – This is required under Act 114 of 2006. It applies to work in schools, only for all experiences starting after April 1, 2007. The cost is $40, and procedures are outlined at Your application can be made online at See attached memo.
  4. Arrest/Conviction Form and Certification – This is required under Act 24 of 2011. This form is available on the Pennsylvania Department of Education website.
  5. TB test (school counseling students only or if required by the site)

For students in the school counseling program, it is a requirement of the Pennsylvania Department of Education to have proof of a negative tuberculosis test prior to any placement in a school district. There are two options for getting this testing:

  1. You may go to any general practitioner of your choice, either electing to self-pay or utilize your private health insurance benefits.
  2. If you are unable to pay for the testing, testing is available at no charge from the Allegheny County Health Department at the following two locations.

    Allegheny County Health Department
    Forbes Medical
    3441 Forbes Avenue Pittsburgh, PA
    Hours: 9:00 a.m.–4:00 p.m., Monday through Friday 
    Do not park in Arby’s or CVS, or your car will be towed

    3901 Penn Avenue Pittsburgh, PA
    Hours: 8:30 a.m.–Noon; 1:00–4:00 p.m.
    Monday through Friday, on-street parking

    Health Service on IUP’s Indiana Campus
    Center for Health and Well-Being
    Suites on Maple East
    901 Maple Street
    Indiana, PA 15705
    Phone: 724-357-2550

Checklist for Receipt of Liability Insurance and/or Clearances 

  • Counseling Department
  • Stouffer Hall, Room 206B
    1175 Maple Street
    Indiana, PA 15705
  • Phone: 724-357-2306
  • Fax: 724-357-7821
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.