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Increase in Standard Domestic Per Diem Rate for Official PASSHE-University Business Travel

Please be advised that effective October 1, 2009, the U.S. General Services Administration (GSA) has increased the standard domestic per diem rate to $46. In accordance with Board of Governors’ Policy 1986-07-A, Travel Expense Regulations, the per diem rate for official PASSHE/university travel has also increased to $46 effective October 1, 2009.

The per diem rate of $39 will be used for travel occurring prior to October 1, 2009. Included in this per diem rate are subsistence and incidental expenses such as fees and tips for persons who provide services.

Per diem rates for high-cost areas have also changed. For complete information on rates of reimbursement for university travel, please see the IUP Travel website.

Miscellaneous Meal Reimbursement Reminders

When actual meals are claimed on a travel expense voucher, all receipts must be itemized clearly indicating the items purchased. Credit card receipts showing only the total are not acceptable. Requests for reimbursement of actual meal costs must be accompanied by a statement of business purpose; a listing of attendees and their relationship to the business purpose; and itemized receipts indicating number of meals purchased, menu items purchased, and any alcohol purchases deducted. Reimbursement for alcoholic beverages is strictly prohibited. Payment or reimbursement cannot be made without an itemized receipt.

Subsistence rates are to be used by employees only. Travel expense vouchers submitted for students, guest speakers, etc., must include itemized meal receipts.

Posted on 10/9/2009 3:10:22 PM

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