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Fall Student Employment Information

The first day of fall student employment is August 23, 2014.

All forms are available at:

All students employed for the fall:

You must complete and submit to Payroll Services a new Profile/Job Assignment Sheet, available at

All profile sheets must be typed and hand-delivered by the student to Payroll Services. 

Please do not submit prior versions of the Profile/Job Assignment Sheet—they cannot be processed. 

Student employees completing a UE/Grant Student Employment Profile/Job Assignment Sheet:

You must also complete a State Work-Study Application.

Student employees being placed on payroll for the first time:

You must present your Social Security card and a photo ID to the Payroll Services Office.

You must also submit the following documents to Payroll Services no later than the first day of employment:

  • Profile Sheet
  • Form I-9 
  • Form W-4
  • Residency Certification Form 
  • Local Service Tax Exemption Form 
  • State Work Study Application (for those students completing UE/Grant Student Profile Assignment Sheets) 
  • Direct Deposit form 

International Student Employees:

In addition to the documents listed above, you are required by federal guidelines to provide the following documentation:

  • Passport
  • Visa
  • I-94 Departure Record
  • Ds-2019/IAP-66 Certificate of Eligibility For Exchange Visitor(J-1) Status or I-20
  • Statement of Citizenship Status and Taxation Form 

End of 2014–2015 academic year:

Final exams end May 14, 2015. Undergraduate students are limited to 25 hours for the week ending May 15, 2015 (20 hours if international students). 

Graduating students are not permitted to work beyond May 15, 2015.  

  • May 15, 2015: Last day graduating students may work
  • May 15, 2015: Last pay date for graduate assistants
  • May 15, 2015: Spring payroll ends
  • May 16, 2015: Summer Payroll Begins – undergraduate students may begin working 40 hours/week. Undergraduate students enrolled in classes are limited to 25 hours/week. Graduate students may work 40 hours/week regardless of class enrollment.
  • May 29, 2015: Last pay date for spring payroll
  • June 12, 2015: Last pay date for teaching associates
  • August 21, 2015: Summer payroll ends
  • Payroll Services Office
  • Sutton Hall, Room G11
    1011 South Drive
    Indiana, PA 15705
  • Phone: 724-357-2510
  • Fax: 724-357-7551
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–4:30 p.m.