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IUP Announces Final Phase of the Fleet Transition Program

With the close-out of the University Fleet approaching, a forum is scheduled to take questions from IUP faculty and staff members on possible issues or concerns regarding the final phase-out of the fleet vehicles. The forum will take place on Tuesday, May 6, from 1:30 to 2:30 p.m. in Gorell Recital Hall, located on the second floor of Sutton Hall.  Representatives from the Administration and Finance Division and from Enterprise will be available to answer questions concerning the transition.  

IUP will complete the phase-out of the internal automotive fleet on June 30, 2014, when the current 12 fleet vehicles are retired from service. Travelers who have utilized the IUP auto fleet vehicles will need to utilize alternate transportation for their official university business travel needs. Alternative methods include renting from the Enterprise-Rent-A-Car (Enterprise) program or the Enterprise Car Share program. Other alternatives would be use of personal vehicle (an option, but perhaps not the most cost effective one).  

Why is This Transition Good for IUP Business Travelers?

There are many positive reasons why obtaining a vehicle from Enterprise for conducting official university business makes sense. Below are just a few:

  • Risk Avoidance – The liability of using Enterprise versus an IUP fleet vehicle shifts from IUP to Enterprise. All options and insurance fees are included in the rental agreement, so additional coverage for employees on business travel is not needed.
  • Convenience and Flexible Accommodations – An Enterprise vehicle can be reserved from any Enterprise store in IUP’s business area. If a traveler, for instance, lives in Murrysville, a car can be rented and picked up in that vicinity.
  • Guaranteed Reservations – There are no “higher priority” travelers who can “bump” your reservation at the last minute.
  • Newer Equipment – Enterprise maintains a new inventory of vehicles.
  • Wider Variety of Vehicles – Enterprise offers a variety of cars, mini vans, cargo vans, SUVs, and truck sizes.
  • Roadside Assistance – Enterprise uses their vast network of franchises to accommodate roadside assistance closest to where you are having trouble.
  • Relaxed Use Policy – An employee using Enterprise is not subjected to the rules for Commonwealth owned vehicles.
  • Employees using Enterprise should consult the website of the IUP Office of Financial Operations and click on Travel for information on rental services and instructions for arranging a rental vehicle. The links for the rental rates are provided under the Vehicle Options heading: Enterprise Rates and National Car Rental Rates. Also found under the Vehicle Options heading is the Enterprise Calculator, which will provide a cost for renting a vehicle and the ability to rent the vehicle online from Enterprise or National. Please contact Carol Ramer (724-357-7999) or Ruth Houser (724-357-6242) for IUP’s corporate ID number and PIN prior to accessing the calculator.

You can also rent a vehicle by calling the Enterprise Office at 724-465-5944, but you must obtain the IUP Corporate ID number and PIN from the IUP Travel Office.

FAQs:

  1. After June 30, 2014, will there be any IUP fleet vehicles available for official use?
    1. No. After June 30, 2014, the IUP fleet will cease to exist.  
  2. How do I arrange for ground transportation after the IUP fleet is gone?
    1. The traveler arranges for a rental vehicle directly with Enterprise via the links on the IUP Travel Office website. You must receive a contract number and code from the IUP Travel Office to give to Enterprise. After receiving permission from your supervisor for the official trip, you only need to use your IUP travel card and the IUP Travel Office-supplied code to arrange for your rental car. Payment for the rental car may be made by IUP Travel Card, personal credit card (reimbursed on your Travel Reimbursement Request), or directly billed to your cost center by Enterprise.
  3. What are the rules for using a rental car on official university business?
    1. Your supervisor should first authorize your travel. Using your IUP travel card, you make arrangements with Enterprise for your travel and follow the rules of the rental agreement. When your trip is completed, your travel card, personal credit card, or cost center will be billed for the expense.
  4. Will my personal auto insurance be affected when renting an Enterprise vehicle?
    1. No. The Commonwealth has negotiated the terms and conditions of the rental agreement with Enterprise. Insurance and all fees are included in the rental price.  
  5. Can I use the gas at the IUP Robertshaw gas pumps to fill my rental car before returning it to the rental agency?
    1. No. Using fuel from the IUP Robertshaw gas pumps is not permitted for a rental car. You should obtain your fuel from any commercial fueling station.
  6. Will the IUP Automotive Department help or assist if there is a problem with the rental car?
    1. No. The IUP Automotive Department personnel will not be able to help with any issues you may encounter with an Enterprise vehicle. You should follow the Enterprise instructions for roadside assistance that you were given when you picked up your rental vehicle.  
  7. Does Enterprise have any programs to rent cars on a longer term basis?
    1. Yes. You must contact Enterprise to discuss your specific needs.  
  8. How old does the driver need to be in order to rent or drive a rental car?
    1. Enterprise Rent-A-Car drivers must be 21 years of age to rent or drive a passenger vehicle. Drivers of full-sized 12- or 15-passenger vans must be 25 years of age or older. Car Share drivers must be 18 years of age to rent or drive a passenger vehicle.
  9. Do I need to use the Enterprise company closest to IUP?
    1. No. You can use any Enterprise company that is most convenient for you.
  10. Who can help me with any issues that I might have with Enterprise?
    1. The IUP Procurement Office is the local contact with Enterprise for Rent-A-Car and Car Share and is authorized to help with contractual issues that may arise.
  • Procurement Services
  • Robertshaw Building
    650 South Thirteenth Street
    Indiana, PA 15705
  • Phone: 724-357-3077
  • Fax: 724-357-2670
  • Office Hours
  • Monday through Friday
  • Purchasing Office
  • 8:00 a.m. - 4:30 p.m.
  • Central Stores
  • 7:00 a.m - 4:00 p.m.