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Student Payroll Information: Summer 2014

Summer Employment – The first day of summer employment is May 17, 2014.

All students employed for the summer must complete and submit to Payroll Services a new Profile/Job Assignment Sheet. The Profile/Job Assignment Sheets are available at www.iup.edu/payroll.  Please do not submit prior versions of the Profile/Job Assignment Sheet as these cannot be processed. All profile sheets must be typed and hand delivered by the student to payroll services.

In order to be employed during the summer, student employees must be enrolled for Summer 2014 or Fall 2014. Incoming freshmen enrolled for the Fall semester 2014 must complete the Intent to Enroll statement.

Student employees completing a UE/Grant Student Employment Profile/Job Assignment Sheet must also complete a State Work-Study Application.

Student employees being placed on payroll for the first time must present their Social Security card and a photo ID to the Payroll Services Office. They must also submit the following documents to the Payroll Services Office, no later than the first day of employment:

  • Profile Sheet  
  • Form I-9  
  • Form W-4  
  • Residency Certification Form
  • Intent to Enroll Form (if appropriate)
  • Local Service Tax Exemption Form  
  • State Work Study Application (for those students completing UE/Grant Student Profile Assignment Sheets) 
  • Direct Deposit form 

International Student Employees

In addition to the documents listed above, International Student Employees are required by federal guidelines to provide the following documentation.

  • Passport
  • Visa
  • I-94 Departure Record
  • Ds-2019/IAP-66 Certificate of Eligibility for Exchange Visitor (J-1) Status or I-20
  • Statement of Citizenship Status and Taxation Form

Final exams end May 9, 2014. Undergraduate students are limited to 25 hours for the week ending May 16, 2014 (20 hours if international students). Graduating students are not permitted to work beyond May 16, 2014.

All forms are available at the Payroll Services website

  • May 16, 2014 — Last day graduating students may work
  • May 16, 2014 — Spring payroll ends, and last pay date for graduate assistants
  • May 17, 2014 — Summer payroll begins: Undergraduate students may begin working 40 hours/week. Undergraduate students enrolled in classes are limited to 25 hours/week. Graduate students may work 40 hours/week regardless of class enrollment.
  • June 13, 2014 — Last pay date for teaching associates
  • August 22, 2014 — Summer payroll ends
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–4:30 p.m.