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Student Payroll Information, Summer 2013

The first day of summer employment is May 18, 2013.

All students employed for the summer must complete and submit to Payroll Services a new Profile/Job Assignment Sheet. The Profile/Job Assignment Sheets are available on the Payroll Services website. Please do not submit prior versions of the Profile/Job Assignment Sheet as these cannot be processed. All profile sheets must be typed and hand-delivered by the student to payroll services.

In order to be employed during the summer, student employees must be enrolled for Summer 2013 or Fall 2013. Incoming freshmen enrolled for the Fall 2013 semester must complete the Intent to Enroll statement.

Student employees completing a UE/Grant Student Employment Profile/Job Assignment Sheet must also complete a State Work-Study Application.

Student employees completing a Federal Student Employment/ Profile Job Assignment Sheet must have a Federal Work Study award, and verify with the Financial Aid Office the award has been posted to their student account, prior to submitting their Profile Job Assignment Sheet to Payroll Services. Profile sheets will not be accepted unless the award is posted to their student account.

Student employees being placed on payroll for the first time must present their Social Security card and a photo ID to the Payroll Services Office. They must also submit the following documents to Payroll Services no later than the first day of employment.   

  • Profile Sheet
  • Form I-9
  • Form W-4
  • Residence Certification Form
  • Intent to Enroll Form
  • Local Service Tax Exemption Form
  • State Work Study Application (for those students completing UE/Grant Student Profile Assignment Sheets)
  • Direct Deposit form

International Student Employees

In addition to the documents listed above, international student employees are required by federal guidelines to provide the following documentation:

  • Passport
  • Visa
  • I-94 Departure Record
  • Ds-2019/IAP-66 Certificate of Eligibility For Exchange Visitor(J-1) Status or I-20
  • State of Citizenship Status and Taxation Form

Final exams end May 16, 2013. Undergraduate students are limited to 25 hours for the week ending May 17, 2013 (20 hours if international students). Graduating students are not permitted to work beyond May 17, 2013.

All forms are available at the Payroll Services website.

  • May 17, 2013 — Last day graduating students may work
  • May 17, 2013 — Spring payroll ends and last pay date for graduate assistants
  • May 18, 2013 — Summer payroll begins. Undergraduate students may begin working 40 hours/week. Undergraduate students enrolled in classes are limited to 25 hours/week. Graduate students may work 40 hours/week regardless of class enrollment.
  • June 14, 2013 — Last pay date for teaching associates
  • August 23, 2013 — Summer payroll ends
  • Payroll Services Office
  • Sutton Hall, Room G11
    1011 South Drive
    Indiana, PA 15705
  • Phone: 724-357-2510
  • Fax: 724-357-7551
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–4:30 p.m.