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Student Payroll Information: Fall 2012

The first day of Fall employment is August 25, 2012.

All students employed for the Fall semester must complete and submit to Payroll Services a new Profile/Job Assignment Sheet, available on the Payroll Services website. Profile sheets must be typed and hand delivered to the Payroll Office by the student being employed. Please do not submit prior versions of the document.

Student employees completing a UE/Grant Student Employment Profile/Job Assignment Sheet will also complete a State Work-Study Application.

Student employees completing a Federal Student Employment/Profile Job Assignment Sheet must have a Federal Work Study award posted to their student account prior to submitting their Profile Job Assignment Sheet to Payroll Services. Please check with the Financial Aid Office to verify the award is posted.

Student employees being placed on payroll for the first time must present their Social Security card and photo ID to the Payroll Services Office, along with the following documents:

  • Profile Sheet
  • Form I-9
  • Form W-4
  • Residency Certification Form
  • Local Service Tax Exemption Form (optional)
  • State Work Study Application (for those students completing UE/Grant Student Profile Assignment Sheets)
  • Direct Deposit form — Please encourage your student employees to use Direct Deposit.

International Student Employees

In addition to the documents listed above, international student employees are required by federal guidelines to provide the following documentation:

  • Passport
  • Visa
  • I-94 Departure Record
  • Ds-2019/IAP-66 Certificate of Eligibility For Exchange Visitor(J-1) Status or I-20
  • Statement of Citizenship Status and Taxation Form

All payroll forms are available at Payroll Services.

Important Dates

  • First Workday for Fall 2012: August 25
  • First Paydate for Fall 2012: September 21. Students must sign up for payroll no later than noon on Tuesday, September 4, in order to be paid on September 21.
  • Last Paydate for Graduate Assistants (Fall only): December 28, 2012
  • Last Paydate for Graduate Assistants: (academic year): May 17, 2013

All cost centers must have a secondary timekeeper to approve student hours. Please contact

  • Payroll Services Office
  • Sutton Hall, Room G11
    1011 South Drive
    Indiana, PA 15705
  • Phone: 724-357-2510
  • Fax: 724-357-7551
  • Office Hours
  • Monday through Friday
  • 8:00 a.m.–4:30 p.m.