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FY 11-12 Requisition, Reservation, and Travel Voucher Processing Cutoff Dates

Following are important times and dates for completing your Fiscal Year (FY) 11–12 requisitions, reservations, and travel vouchers before we close the fiscal year.

Summary Processing Cutoff Table

Date Time Cutoff Description
June 8, 2012 4:00 p.m. Last day to enter and release (approve) Requisitions for FY 11-12
June 29, 2012 Noon Last day to return supply issues to Central Stores for FY 11-12 credit
June 29, 2012 2:00 p.m. Last day to enter Reservations for FY 11-12
July 3, 2012 4:00 p.m. Last day to submit Travel Vouchers to the Travel Office for payment from FY 11-12 budgets

Requisition Cutoff Date

The last day for submitting online requisitions to Procurement Services for processing against your FY11-12 operating budgets will be Friday, June 8, 2012. This means that all FY11-12 online requisitions must be entered into SAP and released (i.e., approved) by the close of business on June 8. Please note that the delivery date for materials being purchased and the rendering date for services being requested must be no later than June 30, 2012.

All requisitions entered into SAP after Friday, June 8, 2012, should be for merchandise being delivered or services being performed after June 30, 2012.

Reservation Cutoff Date

The cutoff date and time for submitting online reservations to Central Stores for processing against your FY11-12 operating budgets is 2:00 p.m. on Friday, June 29, 2012. This means that all FY11-12 reservations must be completed in SAP no later than 2:00 pm. on June 29.

The cutoff date and time for returning supplies to Central Stores and receive credit for the returned supplies in your FY11-12 budget is noon on Friday, June 29, 2012. Should you need to return items to Central Stores after the June 29 cutoff, please make your returns after July 1, 2012, and you will receive credit in your FY12-13 budget.

Travel Voucher Cutoff Date

All travel vouchers being charged to FY 11-12 must be received in the Travel Office by 4:00 p.m. on Tuesday, July 3, 2012. The travel period must have begun prior to June 30. Travel vouchers received after July 3 will be charged against FY12-13 budgets.

If you have any questions or concerns, please contact Chris Patterson in Financial Operations at

Thank you.

  • Financial Operations Office
  • Clark Hall, B18
    1090 South Drive
    Indiana, PA 15705
  • Phone: 724-357-5567
  • Fax: 724-357-3026
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.