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Paperless Pay Statements for Students Effective June 3, 2011

Please inform students employees that effective with the pay date of June 3, 2011, the Pennsylvania State System of Higher Education will cease printing pay statements for all student employees who have elected to receive their pay through direct deposit.

Student employees who currently receive a paper check will continue to receive their check in the usual manner.

To ensure a smooth transition, the Office of Payroll Services encourages students to begin using Employee Self Service (ESS) at their earliest convenience. By accessing ESS now, students can take care of any user name or password issues they might encounter when logging into the system. Note: Students will not be able to view their payroll information until they have been entered on the payroll system.

Pay statements are normally accessible through ESS as early as four days prior to the pay date. (Keep in mind that the direct deposit will not be in the bank account until the actual pay date.) Statements can be printed from ESS at any time. In addition, prior pay statements are available through ESS beginning with the pay date January 4, 2008.

Step-by-step instructions are available in the Full User Guide PDF (also available on the Human Resources website under the “Employee Self-Service (ESS) Portal” link). Students are encouraged to set up the self-service feature which is explained in the user guide, enabling them to reset their own password as needed in the future.

To log in and use ESS, go to the Human Resources website and click on “Employee Self-Service (ESS) Portal.” You can also access the ESS portal directly. If there are difficulties accessing ESS, please contact Payroll Services at 724-357-2510. If you need your PASSHE Active Directory password reset, you may use the Password Reset Option on the URSA Personal Information menu.

Once logged into the portal, pay statement can be acessed by clicking on the Employee Self-Service tab, then clicking on the word “Payroll,” then clicking “Online Pay Statement.” The current pay statement should pop up immediately.

Questions concerning pay statements should continue to be directed to Payroll Services at 724-357-2510.

Posted on 6/1/2011 3:31:03 PM

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