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News: Training

Summary of the Website Redesign Preview

(Training, Website Migration, Web Summits) Permanent link

Wednesday’s Web Maintainer Summit was attended by over 80 web maintainers from around campus. For the many who couldn’t make it, here’s a summary of the session. (If you want the short version, you may wish to skip down to the Launch Schedule and Getting Your Site Ready.)

The slides are available for download (16.4MB, IUP only, login required). Additionally, a Blackboard Collaborate recording of the session is available on itube (login required).

SWAP Drawing to a Close

The Strategic Website Assistance Project, or SWAP, wraps up on May 28 when the updated Criminology and Criminal Justice website goes live. The results from the site updates are encouraging. We are particularly excited to have most of the departments done at this point because this is the time during which high school juniors are looking around to see which colleges have their major.

Goals of the Redesign

  1. More consistent branding across all media (print, TV, online). The redesign brings the website up to date with the look of our printed materials, making for a better experience for prospective students.
  2. A responsive site that adapts to screen sizes, large or small. Responsive websites adapt to the size of their visitors’ screens, making them work well on everything from cell phones to large, high-density displays. This approach allows us to offer our full site on mobile devices, without having to maintain a separate mobile site.
  3. Make page arrangement easier for web maintainers. Our current template restricts where certain elements (like news feeds) can be placed. The new design adopts Ektron PageBuilder technology, which provides a drag-and-drop interface for placing elements onto page layouts.

Additionally, the new site will aid our efforts to increase the accessibility of our main website.

The Redesign Team

The redesign is a collaboration between the Web Team, the Design Studio, and IT Services.

Design Samples

Download the slides to see some site mockups.

Launch Schedule

All dates are our best estimates.

Approximate Date What Happens Notes
June 1 Upgrade to Ektron 9.1
  • No change visible for site visitors
  • Slight changes in the Ektron Workarea
June 15 Training Sessions for New Site Begin
  • These may be sooner or later as system upgrades permit
June 30 Upgrade to New Templates
  • Access to Staging limited for several days
  • Top 100+ pages reviewed by Web Team
  • Visitors see new design
July 1 Staging Opened to Web Maintainers
  • Review your site for any issues caused by the upgrade
August 15 All Key Content Reviewed
  • Ready for fall semester

Getting Your Site Ready

The Web Team is working with IT Services to make the transition to the new template as seamless as possible. You current pages will be moved to the new design automatically, and the Web Team will be double-checking all the most-visited pages before launch, and continue resolving any issues that come up throughout the summer.

That said, there are a few things that web maintainers can do now to make the transition to the new website easier. Getting these complete by June 23 will help make our update process much smoother.

Make Sure You’re Using Quicklinks

We’ve always asked that web maintainers use quicklinks when linking from one CMS page to another. Because this update will change the ID number of many pages on the website, it’s important to use quicklinks so that we can avoid broken links when the upgrade is done.

Web Team How-To on Quicklinks

Check Your Summaries

On the new site, you may find that more visitors see your page summaries. Making sure these are up to date is a good idea.

Web Team How-To on Summaries

Check In All Content

Any content that is in a checked-in state when we update the site will not move to the new site template. This is true even for pages that are published and currently visible on the site. Basically, any content block without a status of “A”—that is, published—will not get updated to the new design.

So it’s vital that each web maintainer goes to the Workarea, looks at their Dashboard, and checks their list of “Content Currently Checked Out.” Make sure that you have no content checked out.

Web Team How-To on Checking Content In and Out

Then Publish It or Delete It

If you have any old content on your website that you know you don’t need any more, it will help the update process if you request deletion of those pages. This will save us from working on pages that are no longer needed.

Remember, only published content will move to the new website. Checked out, checked in, and submitted content will not be converted.

Web Team Help About Deleting Content

Update Any ViewMasters to Carousels

We think that most of these have been updated by now, but if your site is still using the old-style ViewMaster (one big trapezoid with four little trapezoid thumbnails), you’ll want to update those to carousels. The ViewMasters use Adobe Flash, which does not work on mobile devices. Because 1 in 4 visitors to the website is on a mobile device, we will no longer support ViewMasters on the new site. (They’ll just be removed during the launch process.)

Web Team How-To on Carousels

Participate in the “First Click” Test

We’ll soon be conducting some first-click testing of the new design. Watch for the link soon.

Thanks

Thanks to everyone who attended. This is a big step for the website, and we are glad we got to talk to so many of you face to face. If you’ve got any questions, please send them to web-team@iup.edu. We’ll be publishing a Q & A post next week, drawing from any questions we’ve been sent.

Web Maintainer Training Dates for April

(Events, Training) Permanent link

The Web Team will offer training sessions for web maintainers on the following dates in April 2015.

Space is limited, and advance registration is required. Please register using the Web Training Workshop Registration Form.

Training Date Time Location
The New Basics Friday,
April 3
1:00–3:00 p.m.
Delaney Hall,
Room G41
Intermediate-Level Training Monday,
April 6
1:00–3:00 p.m. 
Delaney Hall,
Room G41
The New Basics Monday,
April 13
1:00–3:00 p.m.
Delaney Hall,
Room G41
Intermediate-Level Training Friday,
April 17
9:30–11:30 a.m.
Delaney Hall,
Room G41

Why Attend Training?

The New Basics will familiarize maintainers with the CMS. You’ll learn how to find, access, and edit your content and put it through Workflow, the process for getting your content published. Posting news and events on your department site—and getting them into IUP Daily and the Beak—is also covered.

In Intermediate training, maintainers will learn how to make a new section on the website, including menus and other site navigation (including collections). Uploading your own images and other file types, such as PDFs, is covered as well.

These training sessions are for maintainers of department and office websites within www.iup.edu. Make sure that your Web editing privileges have been requested before you register for a training session. For a web maintainer to be added, one of the existing department/office website approvers should send a request to web-team@iup.edu, or file an ihelp ticket.

Please know your IUP user name and password at the time you arrive for training. Because there is much to cover during the training sessions, we aim to start on time. If you arrive late, you may have difficulty catching up and completing the workshop objectives.

If you have questions, please contact web-team@iup.edu.

Web Maintainer Training Dates for March

(Events, Training) Permanent link

The Web Team will offer training sessions for web maintainers on the following dates in March 2015.

Training Date Time Location
The New Basics Tuesday,
March 17
9:30–11:30 a.m. Delaney Hall,
Room G41
Intermediate-Level Training Thursday,
March 19
9:30–11:30 a.m. 
Delaney Hall,
Room G41
The New Basics Monday,
March 23
1:00–3:00 p.m.
Delaney Hall,
Room G41
Intermediate-Level Training Wednesday,
March 25
1:00–3:00 p.m.
Delaney Hall,
Room G41

Space is limited, and advance registration is required. Please register using the Web Training Workshop Registration Form.

Why Attend Training?

The New Basics will familiarize maintainers with the CMS. You’ll learn how to find, access, and edit your content and put it through Workflow, the process for getting your content published. Posting news and events on your department site—and getting them into IUP Daily and the Beak—is also covered.

In Intermediate training, maintainers will learn how to make a new section on the website, including menus and other site navigation (including collections). Uploading your own images and other file types, such as PDFs, is covered as well.

These training sessions are for maintainers of department and office websites within www.iup.edu. Make sure that your Web editing privileges have been requested before you register for a training session. For a web maintainer to be added, one of the existing department/office website approvers should send a request to web-team@iup.edu, or file an ihelp ticket.

Please know your IUP user name and password at the time you arrive for training. Because there is much to cover during the training sessions, we aim to start on time. If you arrive late, you may have difficulty catching up and completing the workshop objectives.

If you have questions, contact web-team@iup.edu.

Web Maintainer Training Dates for February

(Events, Training) Permanent link

The Web Team will offer training sessions for web maintainers on the following dates in February 2015.

Training Date Time Location
The New Basics Tuesday,
February 3
10:00 a.m.–
12:00 p.m.
Delaney Hall,
Room G41
Intermediate-Level Training Thursday,
February 5
10:00 a.m.–
12:00 p.m.
Delaney Hall,
Room G41
The New Basics Wednesday,
February 18
1:00–3:00 p.m.
Delaney Hall,
Room G41
Intermediate-Level Training Friday,
February 20
1:00–3:00 p.m.
Delaney Hall,
Room G41

Space is limited, and advance registration is required. Please register using the Web Training Workshop Registration Form.

Why Attend Training?

The New Basics will familiarize maintainers with the CMS. You’ll learn how to find, access, and edit your content and put it through Workflow, the process for getting your content published. Posting news and events on your department site—and getting them into IUP Daily and the Beak—is also covered.

In Intermediate training, maintainers will learn how to make a new section on the website, including menus and other site navigation (including collections). Uploading your own images and other file types, such as PDFs, is covered as well.

These training sessions are for maintainers of department and office websites within www.iup.edu. Make sure that your Web editing privileges have been requested before you register for a training session. For a web maintainer to be added, one of the existing department/office website approvers should send a request to web-team@iup.edu, or file an ihelp ticket.

Please know your IUP user name and password at the time you arrive for training. Because there is much to cover during the training sessions, we aim to start on time. If you arrive late, you may have difficulty catching up and completing the workshop objectives.

If you have questions, contact web-team@iup.edu.

Web Maintainer Training Dates for January

(Events, Training) Permanent link

The Web Team will offer training sessions for web maintainers on the following dates in January 2015.

Training Date Time Location
The New Basics Wednesday,
January 28
1:00–3:00 p.m. Delaney Hall,
Room G41
Intermediate-Level Training Friday,
January 30
1:00–3:00 p.m.
Delaney Hall,
Room G41

Space is limited, and advance registration is required. Please register using the Web Training Workshop Registration Form.

Why Attend Training?

The New Basics will familiarize maintainers with the CMS. You’ll learn how to find, access, and edit your content and put it through Workflow, the process for getting your content published. Posting news and events on your department site—and getting them into IUP Daily and the Beak—is also covered.

In Intermediate training, maintainers will learn how to make a new section on the website, including menus and other site navigation (including collections). Uploading your own images and other file types, such as PDFs, is covered as well.

These training sessions are for maintainers of department and office websites within www.iup.edu. Make sure that your Web editing privileges have been requested before you register for a training session. For a web maintainer to be added, one of the existing department/office website approvers should send a request to web-team@iup.edu, or file an ihelp ticket.

Please know your IUP user name and password at the time you arrive for training. Because there is much to cover during the training sessions, we aim to start on time. If you arrive late, you may have difficulty catching up and completing the workshop objectives.

If you have questions, contact web-team@iup.edu.

Web Maintainer Training Dates for December

(Events, Training) Permanent link

The Web Team will offer training sessions for web maintainers on the following dates in December 2014.

Training Date Time Location
The New Basics Tuesday,
December 2
10:00 a.m.–Noon Delaney Hall,
Room G41
Intermediate-Level Training Wednesday,
December 3
10:00 a.m.–Noon
Delaney Hall,
Room G41

Space is limited, and advance registration is required. Please register using the Web Training Workshop Registration Form.

Why Attend Training?

The New Basics will familiarize maintainers with the CMS. You’ll learn how to find, access, and edit your content and put it through Workflow, the process for getting your content published. Posting news and events on your department site—and getting them into IUP Daily and the Beak—is also covered.

In Intermediate training, maintainers will learn how to make a new section on the website, including menus and other site navigation (including collections). Uploading your own images and other file types, such as PDFs, is covered as well.

These training sessions are for maintainers of department and office websites within www.iup.edu. Make sure that your Web editing privileges have been requested before you register for a training session. For a web maintainer to be added, one of the existing department/office website approvers should send a request to web-team@iup.edu, or file an ihelp ticket.

Please know your IUP user name and password at the time you arrive for training. Because there is much to cover during the training sessions, we aim to start on time. If you arrive late, you may have difficulty catching up and completing the workshop objectives.

If you have questions, contact web-team@iup.edu.

Web Maintainer Training Dates for November

(Events, Training, Best Practices, How-to and Beyond) Permanent link

The Web Team will offer training sessions for web maintainers on the following dates in November 2014.

Training Date Time Location
The New Basics Friday,
November 14
9:00–11:00 a.m. Delaney Hall,
Room G41
Intermediate-Level Training Wednesday,
November 19
9:00–11:00 a.m. Delaney Hall,
Room G41

Space is limited, and advance registration is required. Please register using the Web Training Workshop Registration Form.

Why Attend Training?

The New Basics will familiarize maintainers with the CMS. You’ll learn how to find, access, and edit your content and put it through Workflow, the process for getting your content published. Posting news and events on your department site—and getting them into IUP Daily and the Beak—is also covered.

In Intermediate training, maintainers will learn how to make a new section on the website, including menus and other site navigation (including collections). Uploading your own images and other file types, such as PDFs, is covered as well.

These training sessions are for maintainers of department and office websites within www.iup.edu. Make sure that your Web editing privileges have been requested before you register for a training session. For a web maintainer to be added, one of the existing department/office website approvers should send a request to web-team@iup.edu, or file an ihelp ticket.

Please know your IUP user name and password at the time you arrive for training. Because there is much to cover during the training sessions, we aim to start on time. If you arrive late, you may have difficulty catching up and completing the workshop objectives.

If you have questions, contact web-team@iup.edu.

  • Web Team
  • Sutton Hall, Room 316
    1011 South Drive
    Indiana, PA 15705
  • Phone: 724-357-3062
  • Fax: 724-357-5512
  • Office Hours
  • Monday through Friday
  • 8:00 a.m. – 12:00 p.m.
  • 1:00 p.m. – 4:30 p.m.