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How to Manage Your Messages Using Folders

 

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Your e-mail account may have some or all of the following standard folders:

  • Inbox
  • Drafts
  • Sent Items (if Save Sent Messages in: is set to None, this folder will not appear with the standard folders. It will appear with other folders you’ve created.)
  • Contacts
  • Calendar
  • Tasks
  • Notes
  • Trash
  • JunkMail (if you use this feature of the Anti-Spam service)

You may wish to create other folders to organize your messages rather than keeping all messages in your Inbox. The standard folders will appear at the top of your folder list, while folders you create will appear alphabetically below the standard folders.

Create a folder 

  1. Right-click on your account (username@iup.edu) in the folder list.
  2. Click Create folder...
  3. Enter the name of the folder, then click Create. When naming folders, it’s recommended that you use only letters, numbers, hyphens, and underscores.

    create-folder
  4. The new folder should appear in your folder list.

Move a message to a folder 

  1. Use the scroll bar in the Folders pane to display the destination folder (where you’d like to move the message).
  2. Use the scroll bar in the message list to find the message you wish to move.
  3. Click on the message and drag it to the destination folder.

    In the illustration below, one message is being dragged to the LookOut folder.

    Move-message-to-folder

View messages in a folder 

  1. Use the scroll bar to locate the folder in the Folders list.
  2. Click on the folder name.
  3. The message list will display the messages in the folder.
  4. Use the arrows on the crimson toolbar to scroll through the messages.

Delete a folder 

Please note: When you delete a folder, you also delete all messages in the folder. You will only be able to delete folders that you create (not the standard folders).

  1. Use the scroll bar to locate the folder you wish to delete from your Folders list.
  2. Right-click on the folder and choose Delete Folder.
  3. You will be prompted to confirm that you really wish to delete the folder. Click Yes to delete the folder.

Rename a folder 

  1. Use the scroll bar to locate the folder you wish to rename in your Folders list.
  2. Right-click on the folder and choose Rename Folder...
  3. Enter the new folder name, then click Rename. You cannot use the name of a folder that already exists.

Last modified on 8/2/2011 11:13:08 AM
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