How do I extract speaker's notes from PowerPoint into Word?
- Click the Office button.
- Choose Publish.
- Choose Create Handouts in Microsoft Word.
- Choose the desired format. You can choose to include the slides or not.
- If you are including the slides, choose one of the options for adding the slides:
- Paste - will make a copy of the slide as a graphic and paste it into the document.
- Paste link - will create a link to the PowerPoint presentation.
- Click OK.
After clicking OK, Word will open and the process of extracting the notes (and optional slides) will begin. It may take a few minutes to complete, depending upon the number of slides. When complete, you should save the Word document.
Where do I find the "options" in PowerPoint?
- Click on the Microsoft Office button.
- Click on the PowerPoint Options button.
The options are grouped into categories along the left.
What is the file extension for PowerPoint 2007 presentation?
The default file extension for PowerPoint 2007 is .pptx.
I am trying to change the height of a text box, and it won't let me make the sizing change.
- Right-click on the text box and choose Format Shape.
- Click Text box in the Format Shape dialog box.
- Select Do not Autofit.
- Click Close.
What options do I have for transferring a large presentation to a laptop?
The Package for CD features allows you to bundle your entire presentation – including sounds – onto a CD or into a folder on your hard drive or the network. This may be necessary if you need to transfer your presentation to a laptop or other computer that may not be accessible via the network. Package for CD also provides the option of including the PowerPoint viewer. This allows you to run your slide show on a PC that does not have PowerPoint installed. Even though the process is called Package for CD, we recommend that you package your presentation to a folder, and then use your CD burning software to copy the folder contents to your CD. You could also copy the folder to a flash drive if you have one available.
These are the steps to package to a folder:
- Open the presentation you want to package. If you are working with a new presentation that hasn't been saved previously, it is recommended that you save the presentation.
- Click the Microsoft Office Button, then choose Publish, then Package for CD.
- In the Name the CD box, type a name for the CD. This name can be up to 16 characters.
- To specify additional presentations to include and the play order, do any of the following:
- To add more presentations or other files that aren't included automatically, click Add Files. Select the files you want to add, and then click Add.
- By default, presentations are set up to run automatically in the order in which they are listed in the Files to be copied list. To change the play order, select a presentation, and then click UP ARROW or DOWN ARROW to move it to a new position in the list.
- By default, the presentation that is currently open is already in the Files to be copied list. Files linked to the presentation, such as graphic files, are included automatically but won't appear in the Files to be Copied list. In addition, the Microsoft Office PowerPoint Viewer is included by default so you can run the packaged presentation on a computer that does not have Microsoft PowerPoint installed.
- To remove a presentation, select it, and then click Remove.
- To change the default settings, click Options, and then do any of the following:
- To prevent presentations from playing automatically or to specify a different automatic play option, click a preference in the Select how presentations will play in the viewer list.
- To include TrueType fonts, select the Embedded TrueType fonts check box. This may be necessary if you used a specialized font in your presentation, and the font may not exist on other computers.
- To require other users to supply a password before they can open or edit any of the copied presentations, under Enhance security and Privacy, type the password or passwords that you want to require to open the presentation, edit it, or both.
- To inspect your presentation for hidden data and personal information, select the Inspect presentations for inappropriate or private information check box.
- To close the Options dialog box, click OK.
- Click Copy to Folder. Specify the folder name and the drive letter.
- If prompted to include linked files, choose Yes.
- Click Close to close the Package for CD dialog box.
- Use the CD burning software that you have available to copy the folder to the CD, or copy the folder to a flash drive.
To run the presentation from the CD on a computer with PowerPoint installed:
- Insert the CD.
- Open My Computer and double-click on the CD drive icon.
- Double-click on the presentation name, and run the slide show from PowerPoint.
To run the presentation from the CD on a computer without PowerPoint installed:
- Insert the CD in the drive.
- Open My Computer and double-click on the CD drive icon.
- Double-click PLAY.BAT. This will open the PowerPoint Viewer and load the presentation that was packaged.
- Click Accept to accept the terms of the PowerPoint Viewer license agreement.
- The PowerPoint viewer will open and the presentation will run.
How do I add text to a blank slide?
To add text to a slide, the text must be entered in a text box. To add a text box to a slide:
- On the Insert tab, click Text Box.
- Position your mouse pointer at the location where you'd like to insert the text box. Click, hold and drag to create the text box.
- After releasing the mouse button, click inside the text box and start typing.
How do I create a timed slide show, so that I don't have to advance to the next slide manually?
- From the Slide Show tab, click Rehearse Timings in the Set Up command group. Your first slide will appear, along with a clock to time the presentation.
- Click when the slide has been displayed for the desired length of time.
- Continue until you have gone through all of your slides.
- You will be asked if you'd like to save the slide timings. Choose Yes. The slide show will now advance each slide according to the times you saved.
- To return to Normal View, click the View tab, then click the Normal button in the Presentation Views command group.
How do I remove the timings from a slide show if I want to advance the slides manually?
The timings can't be removed but you can modify the presentation to ignore them.
- From the Slide Show tab, choose Set Up Slide Show from the Set Up command group.
- In the Advance slides section, choose Manually.
- Click OK.
How do I print handouts for my presentation?
- Click the Microsoft Office button, then click Print.
- In the Print dialog box, look for the Print what section. Click on the down arrow, and choose Handouts.
- In the Handouts section, choose slides per page, and horizontal or vertical.
- Choose other options as desired. For example, "frame slides" will put a border around each of the slides when the handouts are printed.
- After selecting the desired options, click OK to print.
How do I add sound to a presentation and play it throughout the entire presentation?
To add the sound to the presentation:
- Select the first slide in your presentation.
- From the Insert tab, choose "Sounds", then "Sound from Clip Organizer".
- From the Insert ClipArt pane, select the sound you would like to use by clicking on it.
- You will be asked if you'd like to have the sound play automatically on slide, or after you click. Choose Automatically.
To play the sound through the entire presentation:
- Be sure that the sound object is selected on the slide.
- From the Sound Tools Options tab, select the following from the Options command group:
-
Hide during show -- this will prevent the sound object from displaying on your slides during the presentation)
-
Loop until stopped -- this will play the sound file repeatedly until the presentation ends.
